Executive Assistant

1 week ago


Dubai, Dubai, United Arab Emirates Brilliant Investment & Development Full time

We are seeking a highly skilled and experienced Executive Secretary to provide exceptional administrative support to our executives at Brilliant Investment & Development. This role involves providing high-level administrative support, facilitating communication, and ensuring efficient workflow.

  • Key Responsibilities:
  • 1. Calendar Management: Coordinate and manage executives' calendars, schedule appointments, and arrange meetings.
  • 2. Communication Support: Screen and prioritize incoming calls and emails, responding on behalf of executives when appropriate.
  • 3. Correspondence and Reports: Draft, edit, and proofread correspondence and reports.
  • 4. Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including logistical details and necessary materials.
  • 5. Document Preparation: Prepare and format documents, presentations, and reports using various software tools.
  • 6. Travel Arrangements: Organize and book travel arrangements, including flights, accommodations, and transportation for executives.
  • 7. Information Management: Maintain organized filing systems, both electronic and physical, to ensure easy access to information.
  • 8. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
  • 9. Liaison and Communication: Serve as a liaison between executives and various departments, ensuring smooth communication and collaboration.
  • 10. Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met.
  • 11. Expense Management: Track and reconcile executive expenses, preparing reports for review.

Requirements:

Minimum 5 years of experience in the UAE, with a strong understanding of business and executive procedures.

Qualifications:

Proven experience as an executive secretary or similar role.

Strong organizational and multitasking abilities.

Excellent communication and interpersonal skills.

Proficient in office software (Microsoft Office Suite).

Discretion and trustworthiness due to the sensitive nature of the role.

Educations:

A bachelor's degree in business administration or a related field.


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