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Executive Secretary

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Sheikh Shakhbout Medical City - SSMC Full time

Job Summary

We are seeking a highly skilled and organized Administrative Coordinator to join our team at Sheikh Shakhbout Medical City - SSMC. The successful candidate will provide administrative support to our supervisors, ensuring the smooth operation of our office.

Key Responsibilities

  • Scheduling and Coordination
    • Arrange appointments for supervisors to avoid unnecessary interruptions
    • Refer visitors or telephone callers to subordinate personnel as necessary
  • Correspondence and Communication
    • Open and screen incoming mail, routing it to other units as appropriate
    • Compose replies to correspondence for supervisor's signature
    • Handle routine queries personally
  • Documentation and Reporting
    • Take and transcribe correspondence and compile periodic reports on board instructions from supervisor
    • Maintain knowledge and records of current Hospital policies and procedures
  • Administrative Support
    • Provide routine information from records to other organizational units as requested
    • Maintain a variety of files and other office systems necessary for the performance of the work

Requirements

  • Bachelor Degree in Administration or equivalent
  • Secretarial School Diploma (NLT 2 years curriculum) or equivalent