Executive Secretary

6 months ago


Abu Dhabi, United Arab Emirates Abu Dhabi Islamic Bank Full time

Executive Secretary

**Role : Executive Secretary**
**Location**: Abu Dhabi

**Role Purpose**:
**Key Accountabilities of the role**
- Taking minutes of meeting that accurately reflect the decisions and discussion took place during the meeting.
- Manage and organize the schedule, including arranging appointments, meetings, and conferences.
- Coordinate and prioritize incoming requests and correspondences, ensuring timely responses and appropriate action.
- Prepare and edit documents, presentations, and reports.
- Perform general administrative duties, such as filing, photocopying, and scanning, ensuring all files are well-organized and easily accessible.
- Prepare meeting agendas, record minutes, and distribute meeting materials and follow-up actions.
- Maintain office supplies inventory and ensure stock levels are adequate.
- Assist in preparing budget reports and tracking expenses.
- Liaise with internal and external stakeholders, building and maintaining positive relationships.
- Handle sensitive and confidential information with integrity and discretion.

**Specialist Skills / Technical Knowledge Required for this role**:

- Diploma or equivalent. Additional certifications or relevant qualifications are a plus.
- Bilingual (Arabic & English)
- Proven work experience as an Executive Assistant or Secretary, preferably in the banking or financial sector.
- Exceptional organizational and time management skills.
- Strong verbal and written communication abilities.
- Ability to effectively prioritize tasks and meet deadlines.
- Excellent attention to detail and accuracy.
- Ability to work independently and in a team environment.
- Professional demeanor with a positive attitude.
- Discretion and confidentiality in handling sensitive information.

Job ID 300002128402336


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