Executive Secretary

6 months ago


Abu Dhabi, United Arab Emirates Brilliant Investment & Development Full time

**Executive Secretary Job Description**:
Looking for an Executive Secretary with high-level administrative support to the Executive Director and other senior staff.
- **Gender**:Preferably Male.
- **Nationality**:Preferably Arab.
- **Salary**: Between 5k - 8k AED.

**Supervisory Responsibilities**:

- May recruit, interview, hire, and train junior administrative staff in the department.

**Duties/Responsibilities**:

- Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Arranges travel and accommodations for executives.
- Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
- Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
- Performs additional duties as assigned by executives.
- Performs other related duties as assigned.

**Required Skills/Abilities**:

- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and at times stressful environment.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type minimum of 50 words per minute.
- Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

**Education and Experience**:

- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- Minimum 7 Years’ experience in Executive Secretary work.

**Physical Requirements**:

- Prolonged periods sitting at a desk and working on a computer.
- Has the ability to handle work pressure.

Ability to commute/relocate:

- Abu Dhabi: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Secretary: 7 years (preferred)


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