Head of Workplace and Administration Manager

4 weeks ago


Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time
Unlock Your Potential in a Dynamic Workplace

At Precision Hire Solution, we're seeking a visionary leader to spearhead our Workplace and Administration function. As the Head of Workplace and Administration Manager, you'll be responsible for crafting a productive and supportive work environment that fosters employee engagement and operational efficiency.

This pivotal role requires a strategic thinker who can drive initiatives that promote a positive workplace culture and optimize resource utilization. You'll oversee key areas such as office and facility management, vendor relationships, translation services, and document control. Your ability to foster collaboration and lead a diverse team will be essential in achieving our organizational goals.

As a key member of our team, you'll have the opportunity to shape our workplace strategy, ensuring it aligns with our global real estate strategy. You'll also be responsible for reviewing workplace occupancy data, deploying appropriate technology, and developing strategies for accurate space planning.

If you're passionate about workplace management and dedicated to creating an exceptional employee experience, we'd love to hear from you.



Your Key Responsibilities
  • Manage and lead high-performing Workplace and Administration teams across the Middle East, supporting their development and engagement within the business.
  • Lead the Facilities team to develop appropriate strategies and ensure effective preventive maintenance is in place, monitored on a regular basis.
  • Lead our administration function, comprising fleet management, travel support, executive support, translation support, and secretarial support, with some teams based in our India office.
  • Connect with stakeholders, including business leaders, to ensure service levels are constantly improving and meeting the changing demands of the business.
  • Lead our business travel function, including development and management of expenses policies and overseeing corporate spend.
  • Oversee translation services to ensure accurate and timely communication across multilingual stakeholders, enhancing accessibility and understanding of key materials.
  • Manage services and processes to meet the needs of the business, ensuring consistency across Middle East offices and project site offices.
  • Manage relationships with external service providers and key vendors to ensure quality of service and value for money.
  • Oversee office refurbishments, renovations, and maintenance work, ensuring compliance with our WSP standards.
  • Drive forward improvements to implement best practice processes and increase efficiency across all disciplines in the team.
  • Drive sustainability initiatives across our workplaces in all aspects.
  • Work closely with our finance team to prepare and manage a large budget, including quarterly forecasting.
  • Ensure compliance with HSE and Quality standards and support with internal/external office audits.
  • Be the primary point of contact for business leaders to manage and organize the implementation of initiatives and events, ensuring engagement of office and project site office employees.
  • Regular regional travel, including India, as per business requirements.
  • Develop an ME workplace strategy, ensuring it aligns with the WSP global real estate strategy.
  • Review workplace occupancy data on a regular basis, ensuring data accuracy, appropriate technology is deployed, and workplace strategies are developed accordingly for accurate space planning.
  • Liaise with the global workplace and FM teams.
  • In the event of unforeseen circumstances, support the crisis management team with actions primarily related to workplace and travel.
  • Leverage technology to improve efficiency across all admin and workplace functions.
  • Uphold WSP's high ethical standards in all aspects of the role.
  • Understand ME culture norms and practices to ensure we maintain inclusive workplaces.


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