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Front Office Coordinator

2 months ago

Sharjah, Sharjah, United Arab Emirates Client of REEQWEST HR Consultancy Solutions Full time
Job Summary

We are seeking a highly organized and detail-oriented Front Office Administrator to join our team at Client of REEQWEST HR Consultancy Solutions. As a key member of our administrative team, you will be responsible for providing exceptional support to our management and staff.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to management and staff, including reporting, data entry, and document preparation.
  • Communication: Answer and direct telephone calls, respond to emails, and greet visitors in a professional and courteous manner.
  • Scheduling: Schedule and confirm appointments, meetings, and events, ensuring seamless coordination and minimal disruptions.
  • Office Management: Maintain a tidy and organized reception area, monitor office supplies, and order replacements as needed.
  • Document Management: Copy, scan, and file documents, ensuring accurate and secure storage.
  • Mail and Package Handling: Sort and distribute mail, packages, and other deliveries in a timely and efficient manner.
  • Special Projects: Assist with special projects and tasks as assigned by management, demonstrating flexibility and a willingness to learn.
Requirements
  • High School Diploma or Equivalent: Required.
  • Administrative Experience: 1-2 years of experience in an administrative role, preferably in a fast-paced office environment.
  • Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact with staff, management, and external partners.
  • Organizational Skills: Proven ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Technical Skills: Proficient in Microsoft Office, including Word, Excel, and Outlook.