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Executive Support Specialist

2 months ago

Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

Job Summary

Precision Hire Solution is seeking a highly skilled and experienced Administrative Assistant to join our team in Dubai. As an Administrative Assistant, you will provide exceptional support to our senior leadership team and contribute to the smooth operation of our campus.

Main Responsibilities

  • Front Desk Operations
    • Manage the front desk at the main campus reception, ensuring a seamless experience for our guests and visitors.
    • Provide exceptional customer service, handling inquiries, and resolving issues in a timely and professional manner.
    • Collaborate with the Executive Office Manager to ensure the efficient operation of the front desk.
  • Campus Operations
    • Support the implementation of operational processes and systems, ensuring seamless integration and minimal disruption.
    • Manage complex enquiries and correspondence, providing accurate and timely responses.
    • Maintain high-profile working relationships with key stakeholders, fostering strong partnerships and collaborations.
  • Event Coordination
    • Organize and coordinate events, including conferences, workshops, and senior visits, ensuring seamless execution and high-quality outcomes.
    • Support external stakeholders with venue hire, ensuring smooth logistics and excellent customer service.
  • Executive Support
    • Provide proactive diary management and meeting planning, ensuring seamless coordination and minimal disruption.
    • Manage complex international travel requirements, ensuring timely and efficient execution.

Requirements

  • Educated to degree level or has significant practical work experience.
  • Proven experience in handling a busy front desk, with excellent customer service skills.
  • Highly proficient IT skills, particularly in handling complex electronic diaries and emails.
  • Experience in coordinating large events, with a focus on attention to detail and excellent organizational skills.
  • Excellent interpersonal skills, with the ability to work effectively in a large complex organization.
  • Proven ability to plan ahead and anticipate requirements, ensuring seamless execution and high-quality outcomes.