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Reception and Administrative Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Combuzz HR Solutions Full time

Job Summary

We are seeking a highly organized and detail-oriented Reception and Administrative Coordinator to join our team at Combuzz HR Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and supporting our management team.

Key Responsibilities

  • Front Desk Management
    • Manage the front desk and greet clients, visitors, and employees in a professional and welcoming manner.
    • Handle incoming calls, emails, and inquiries, directing them to the appropriate contacts within the organization.
  • Office Operations
    • Oversee office supplies inventory, ordering replenishments as necessary to ensure smooth daily operations.
    • Maintain accurate records of employee attendance, leave requests, and other relevant personnel information.
  • Customer Service and Support
    • Utilize CRM software proficiently to manage client interactions, track communications, and maintain property listings.
    • Collaborate with various departments to ensure streamlined communication and efficient workflow.
    • Play a role in updating and managing property listings, ensuring they are well updated and appealing to potential clients.
  • Administrative Support
    • Assist in preparing reports, presentations, and other documents to support the organization's activities.
    • Provide administrative support as needed to the management team.

Requirements

  • A minimum of 2 to 3 years of experience in a receptionist or office management role, within the real estate sector in Dubai.
  • Strong organizational skills with the ability to multitask and manage time effectively.
  • Proficiency in using CRM systems to manage client interactions and property listings.
  • Knowledge of office management practices, protocols, and tools.
  • Excellent communication skills, both verbal and written, with a professional and welcoming demeanor.
  • Familiarity with maintaining employee records and attendance data.
  • Sound understanding of property listings, real estate operations, and market trends.
  • Proficiency in using standard office software, including Microsoft Office Suite.