Administrative Coordinator

2 weeks ago


Dubai, Dubai, United Arab Emirates Emirates Dubai Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Emirates Dubai. The successful candidate will be responsible for providing administrative support to our medical services department.

Key Responsibilities
  • Maintain and update all documentation, ensuring accurate and timely filing and processing.
  • Organize and coordinate medical boards, general meetings, and other administrative tasks.
  • Oversee assigned areas, report on workload drivers, and escalate any relevant problems or issues.
  • Initiate and monitor progress of specialized e-work flow systems, ensuring effective communication and coordination.
  • Ensure the smooth operation of reception, executing action plans for immediate resolution of ongoing problems.
  • Assist senior team members in collecting information for training initiatives and reallocate resources as needed.
  • Maintain records of bookings for conference rooms, libraries, and electronic equipment, ensuring proper allocation of resources.
  • Generate rosters for team members, ensuring appropriate coverage for clinic hours.
Requirements
  • Administration: 3+ years of experience
  • 10 years of schooling or equivalent
  • Proficiency in spoken and written English, computer literacy, and business telephone system operation
  • Experience in working in a medical or dental environment is an advantage
  • Customer interaction experience is an advantage
Desired Candidate Profile

The ideal candidate will possess exceptional organizational skills, strong communication skills, and proficiency in office software. They will also have the ability to manage schedules, meetings, and deadlines efficiently, ensuring smooth workflow for executive or teams.

  1. Organizational skills: ability to manage multiple tasks, prioritize responsibilities, and maintain a well-organized workspace
  2. Communication skills: strong verbal and written communication skills for interacting with colleagues, clients, and senior management
  3. Proficiency in office software: advanced knowledge of office software (e.g., Microsoft Office Suite, Google Workspace) for document preparation, data management, and presentation creation
  4. Time management: ability to manage schedules, meetings, and deadlines efficiently, ensuring smooth workflow for executive or teams
  5. Problem-solving skills: strong analytical and critical thinking skills to address administrative challenges and find effective solutions
  6. Attention to detail: meticulous approach to tasks, ensuring accuracy in documentation, scheduling, and reporting
  7. Confidentiality: understanding of and commitment to maintaining confidentiality in handling sensitive information
  8. Interpersonal skills: strong ability to build relationships with team members and stakeholders, fostering a positive work environment
  9. Project coordination: experience in supporting projects through planning, coordination, and monitoring progress
  10. Adaptability: willingness to adjust to changing priorities and take on new responsibilities as needed


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