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Executive Support Specialist

2 months ago

Dubai, Dubai, United Arab Emirates Black Pearl Consult Full time
Job Description

Black Pearl Consult is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to the Chairman. The ideal candidate will be proactive, organized, and capable of handling a wide range of administrative duties with utmost professionalism and confidentiality.

Key Responsibilities
  • Administrative Support: Provide high-level administrative support to the Chairman, managing calendars, appointments, and travel arrangements.
  • Event Planning: Coordinate and organize meetings, conferences, and corporate events, including logistics, agendas, and minutes.
  • Confidentiality: Handle confidential and sensitive information with discretion and integrity.
  • Communication: Prepare correspondence, presentations, and reports as required.
  • Research: Conduct research and compile data to support decision-making processes.
  • Stakeholder Management: Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills.
  • Expense Management: Manage expense reports and reimbursements efficiently.
  • Office Operations: Maintain office efficiency by organizing office operations and procedures, controlling correspondence, designing filing systems, and reviewing and approving supply requisitions.
  • Ad-Hoc Projects: Handle ad-hoc projects and tasks as assigned.
Requirements
  • Experience: 10 years of experience as an Executive Assistant or similar administrative role, preferably supporting C-level executives.
  • Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Communication Skills: Strong verbal and written communication skills in English.
  • Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
  • Professionalism: Ability to work effectively under pressure and maintain a high level of professionalism and confidentiality.
  • Education: Bachelor's degree in Business Administration, Management, or relevant field is preferred.
  • Industry Experience: Experience in the automotive industry or a related field is a plus.