Production Administrative Assistant

4 weeks ago

Sharjah, United Arab Emirates Talent Pal Full time

**Job Title**: Administrative Assistant (Production) - Master Batch

**Location**: Sharjah - Saif Zone

**Job Type**: Full-Time

**Reports To**: Production Manager

**Job Summary**:
**Key Responsibilities**:

- **Administrative Support**:

- Provide administrative support to the Production Manager and production team, including managing schedules, organizing meetings, and preparing reports.
- Prepare and maintain production-related documents, such as work orders, production schedules, and inventory records.
- **Data Entry and Record Keeping**:

- Accurately input and maintain production data in relevant systems, ensuring all records are up to date and easily accessible.
- Track and document production outputs, material usage, and downtime, providing regular reports to the Production Manager.
- Assist in maintaining inventory records for raw materials, finished products, and supplies, coordinating with the inventory team as needed.
- **Coordination and Communication**:

- Act as a liaison between the production department and other departments, such as procurement, quality control, and logistics, to ensure seamless operations.
- Coordinate with vendors and suppliers for orders, deliveries, and invoice processing.
- Facilitate communication within the production team by organizing meetings, distributing information, and following up on action items.
- **Document Management**:

- Create, format, and distribute production-related documents, such as SOPs, safety protocols, and training materials.
- Maintain organized digital and physical filing systems for easy retrieval of production records and documentation.
- Assist in preparing reports and presentations for management meetings.
- **Office Management**:

- Ensure the production office is well-organized and stocked with necessary supplies, such as office materials, PPE, and other essentials.
- Manage timekeeping records for production staff, coordinating with HR for payroll processing.
- **Support for Continuous Improvement**:

- Assist in the implementation of continuous improvement initiatives within the production department.
- Gather and analyze data related to production efficiency, quality, and safety, providing insights and recommendations to the Production Manager.
- Support training and development programs by coordinating schedules, materials, and attendance.

**Qualifications**:

- High school diploma or equivalent; associate degree or certification in office administration or a related field is preferred.
- 2+ years of experience in an administrative or office support role, preferably in a manufacturing or production environment.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with ERP or production management software.
- Excellent communication skills, both written and verbal.
- Attention to detail and accuracy in data entry and record keeping.
- Ability to work independently and as part of a team in a fast-paced environment.
- Familiarity with basic accounting and inventory management principles is a plus.

**Working Conditions**:

- Work is performed in an office setting within a manufacturing plant environment.
- May require occasional visits to the production floor, which involves exposure to machinery, noise, and raw materials.
- Standard office hours with occasional overtime as needed.

**Experience**:

- MasterBatch: 1 year (required)

This job has been sourced from an external job board.

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