Leasing Administrator
7 months ago
Job description / Role
**Employment**: Full Time
Reporting to: Director Leasing
Job Summary:
- Responsible for lease admin duties for various commercial leasing projects.
Duties and Responsibilities:
- Abstracts and enters Letters of Intent, Memorandum of Understanding, Leases, Initial Lease Approval Forms, Amendments and other documents into lease admin database
- Sets-up, maintain and responsible for data integrity of physical and electronic lease files
- Transmits all documents to internal and external parties
- Follows-up with internal and external parties on the status of all documents/deals
- Prepares initial rent receipts and confirm all relevant data
- Monitors the documentation process and ensures that everything is completed
- Utilizes, updates and manages all tools and resources available to manage workload, including checklists, databases, logs and other related reporting tools
- Drafts, proofs and finalizes correspondence and other documents
- Supports Leasing Dept. on preparation of reports, e.g Tenant Mix, Rent Roll, etc.
- Communicates with Leasing, Legal & Acct. Dept., as well as retailers and landlords
- Negotiates and coordinates lease documents on requirements needed, including signed documents, payments, tenant details forms and registration/licenses, receipts, etc.
**Requirements**:
Knowledge and Skills Required
- Proficiency in MS Office - Word, Excel, PowerPoint, etc.
- Knowledge in AutoCad
- Ability to manage a large database, including inputting, editing and verifying information
- Ability to understand and interpret commercial lease documents
- Ability to communicate clearly both verbally and in writing
- Experience in tenant relations
- Effective at meeting tight deadlines and turning documents around quickly
- Ability to write reports and legal correspondence in a concise and effective manner
- Strong sense of customer service for internal and external clients, retailers & developers
- Ability to work effectively in a fast-paced work environment while managing various tasks
**Education and Qualification Required**
- Graduate degree
- Minimum of 3 years’ experience in a high-volume lease administration department
- Experience in a legal or mall office preferred
**Salary**: AED7,000.00 - AED10,000.00 per month
Ability to Commute:
- Dubai (required)
Ability to Relocate:
- Dubai: Relocate before starting work (required)
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