Event Coordinator

1 week ago

Dubai, United Arab Emirates IH Productions & IVA Events Full time

REQUIREMENTS:
**Responsibilities**:
1) Event Planning and Coordination:

- Plan, organize, and execute events from conception to completion, including venue selection, budget management, vendor coordination, and logistics.
- Develop event timelines, schedules, and checklists to ensure all tasks are completed on time and within budget.
- Coordinate with internal teams and external vendors to secure necessary resources and services for events, including catering, audiovisual equipment, transportation, and accommodations.

2) Client Management:

- Serve as the primary point of contact for clients throughout the event planning process, providing regular updates, addressing concerns, and managing expectations.
- Collaborate with clients to understand their event objectives, preferences, and requirements, and tailor event proposals and recommendations accordingly.
- Maintain positive relationships with clients to encourage repeat business and referrals.

3) On-Site Event Management:

- Oversee all aspects of event execution on-site, including setup, registration, guest management, technical support, and troubleshooting.
- Ensure events run smoothly and according to plan, anticipating and addressing any issues or challenges that may arise.
- Serve as the main point of contact for vendors, staff, and attendees during events, providing guidance and direction as needed.

4) Budget Management:

- Develop and manage event budgets, tracking expenses, and ensuring costs are kept within budgetary constraints.
- Negotiate contracts with vendors and suppliers to secure competitive pricing and favorable terms.
- Prepare post-event financial reports and analysis to evaluate the success of events and identify areas for improvement.

5) Marketing and Promotion:

- Assist in the development and implementation of marketing strategies to promote events and attract attendees.
- Coordinate with marketing teams to create event collateral, including invitations, posters, and digital content.
- Utilize social media and other channels to increase event visibility and engagement.

**Requirements**:

- Bachelor's degree in Hospitality Management, Event Planning, Marketing, or related field.
- 3+ years of experience in event planning and coordination, preferably in a corporate or hospitality environment.
- Strong project management skills, with the ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to build rapport with clients, vendors, and team members.
- Proficiency in event management software and tools, such as Microsoft Office, Eventbrite, or Cvent.
- Flexibility to work evenings, weekends, and holidays as required by event schedules.
- Knowledge of local venues, vendors, and regulations in Dubai is a plus.
- MUST HAVE valid UAE driving license and vehicle
- Preferably has own visa
- ATTRACTIVE SALARY PACKAGE & COMMISSION

**Job Types**: Full-time, Contract
Contract length: 24 months

**Salary**: AED54,000.00 - AED66,000.00 per year

**Education**:

- Bachelor's (required)

**Experience**:

- EVENT MANAGEMENT: 3 years (required)

License/Certification:

- UAE DRIVER'S LICENSE (required)

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