Event Coordinator

5 days ago


Dubai, United Arab Emirates Be VIP Rent A Car Full time

**Job Overview**:
**Key Responsibilities**:

- **Event Support**: Assist in the planning and execution of events, supporting the Event Manager in all aspects of event coordination and implementation.
- **Logistics Coordination**: Help coordinate logistics including venue arrangements, transportation, and equipment setup. Ensure all logístical elements are organized and executed according to the event plan.
- **Vendor Management**: Assist in managing relationships with vendors, suppliers, and service providers. Support the negotiation of contracts and ensure vendors meet their commitments.
- **On-Site Event Execution**: Provide on-site support during events, ensuring smooth operations and addressing any issues that arise promptly. Assist with setup, coordination, and breakdown.
- **Client Interaction**: Communicate with clients to understand their needs and provide updates on event planning progress. Assist in addressing client inquiries and concerns effectively.
- **Administrative Duties**: Handle administrative tasks related to event coordination, including scheduling, documentation, and record-keeping.
- **Event Documentation**: Prepare and maintain event documentation, including plans, checklists, and reports. Ensure all necessary paperwork is completed and filed.
- **Team Collaboration**: Work closely with the Event Manager and other team members to ensure cohesive event execution. Collaborate with various departments to support overall event goals.
- **Quality Assurance**: Assist in ensuring that all aspects of the event adhere to BE VIP Global’s quality standards. Conduct post-event evaluations to gather feedback and suggest improvements.
- **Trend Awareness**: Stay informed about industry trends and best practices in event coordination. Implement innovative ideas to enhance event planning and execution.

**Skills & Requirements**:

- **Education**: Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
- **Experience**: 2+ years of experience in event coordination or a related role, with a proven track record of supporting successful event execution.
- **Organizational Skills**: Strong organizational skills with the ability to manage multiple tasks and details simultaneously.
- **Communication**: Excellent interpersonal and communication skills, capable of interacting with clients, vendors, and team members effectively.
- **Problem-Solving**: Proactive approach to identifying and resolving issues, with the ability to think quickly on your feet.
- **Teamwork**: Ability to work collaboratively with team members and other departments to achieve event objectives.
- **Attention to Detail**: Meticulous attention to detail to ensure all event elements are accurately coordinated and executed.
- **Flexibility**: Willingness to work flexible hours, including evenings and weekends, as needed by event schedules.

Application Deadline: 26/09/2024


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