Legal Administrator
6 months ago
Majid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 45,000 team members in 17 international markets representing over 100 nationalities - all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.
**ROLE DESCRIPTION**
**_Disclaimer: This role description reflects the general details considered necessary to describe the principal functions of the role identified and shall not be construed as an exhaustive description of all the work requirements inherent in the job._**
**_Title:
- **
**_Job Category:_**
- Legal Administrator_
**_Seniority Level :_**
**_Role Archetype:_**
**_Division/Department:_**
**_Career Level:_**
- Asset Management Business Unit (AMBU) - Legal_
**_Reporting to:_**
**_Supervising (if applicable):_**
- Senior Director (or Senior Legal Counsel) - Legal_
**_Location:_**
**_Date of last revision:_**
- UAE_
**Role Purpose**:
The position is mainly responsible to handle a diverse range of legal and administrative tasks for AMBU Legal Department ensuring its smooth day to day operations.
**Role Details - Key Responsibilities and Accountabilities**:
- Develop and maintain database of documents within the AMBU Legal Department, retrieving references and documents required for negotiating, drafting and execution of various agreements prepared by the Legal Department’s lawyers.
- Process some of the AMBU Legal Department’s procedural functions under the guidance of lawyers which relieves the lawyers from routine matters.
- Review the legal documents in relation to the contracts that need to be reviewed by the lawyers, upon receiving the same.
- Track and update the status of job requests within the AMBU Legal Department.
- Assist in the finalization of agreements by performing miscellaneous tasks such as highlighting textual changes in draft agreements, collating enclosures to be attached to agreements and other related tasks.
- Review incoming correspondence and advising the lawyers of relevant deadlines and notices.
- Provide periodic reminders to the Senior Director - Legal and lawyers when necessary.
- Assist the lawyers in preparing certain legal documents, such as legal notices, arranging for the service of such notices, obtaining proof of delivery and maintaining legal records.
- Allocate legal tasks and job requests amongst the lawyers and ensure that the timelines are followed by the lawyers.
- Act as the facilitator for the signing of contracts by MAFP, document management/ tracking and safekeeping of original agreements and ensure the due safety and security of legal documentation and original contracts.
- Responsible for keeping scanned copies for the easy reference and retrieval of original documents.
- Assist the lawyers in the preparation of standard legal documents, including (but not limited to) contractual agreements and letters using legal templates.
- Responsible for quality assurance of administrative and paralegal work.
- Liaise independently with external lawyers appointed locally or overseas for follow up on the status of legal matters of diverse nature, monitoring of relevant litigation court deadlines and keeping lawyers advised of the same.
- Undertake the necessary updates (e.g., tracking of job requests, litigation cases, trademarks) on the internal system/platform of the AMBU Legal Department.
- Prepare reports on the different functions supported by the AMBU Legal Department, etc. for submission of such reports internally.
- Undertake any translation job related matter as requested by the different members of the AMBU Legal team.
- Ensure due and timely processing of invoices of external lawyers.
- Miscellaneous administrative support to the AMBU Legal Department such as organizing internal/external meetings and business travel arrangement.
- Ensure compliance with the MAFP AMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures at all times.
- Be the advocate and ambassador of aligning and cascading the MAFP values in the assigned area of responsibility and ensure that it is adhered to and exhibit the same all the time.
**Personal Characteristics and Required Background**:
Minimum Qualifications/education
- Minimum University Degree. Paralegal degree in Law is highly desirable.
Minimum experience
Minimum 4 - 6 years of work experience in real estate development, preferably experience in shopping mall legal Administrative matters in GCC in a s
-
Legal Administrator
6 months ago
UAE, United Arab Emirates Majid al Futtaim Properties Full timeMajid Al Futtaim invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, retail and leisure pioneer across the Middle East, Africa and Asia, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region,...
-
Legal Executive
3 months ago
UAE, United Arab Emirates DP World Full timeDeliver efficient legal support services to the Head of Legal and both internal and external stakeholders of Dubai Maritime City. Assist in preparing, revising and finalising written documents in English and Arabic. Review and proof-read documents, reports, memos, briefings, presentations, forms and other items to ensure accuracy and completeness. Support...
-
Secretary (Legal)
6 months ago
UAE, United Arab Emirates Al Tamimi Full time**Role**:Secretary (Legal) **Reporting Line**:Team Leader **Requirements**: - 5+ years of secretarial experience with a professional services company - Familiarity with legal documents and terminology - Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook) - Experience with legal technology (document management systems,...
-
Legal Compliance Manager
6 months ago
UAE, United Arab Emirates Talent Pal Full timeWe have an exciting opportunity to work with a leading and reputable logistics company in the Middle East. The company is currently seeking a highly skilled legal compliance manager to join their team. The primary focus of this role will be to oversee the maintenance of various entities, including directorships, share transfers, corporate information...
-
Junior Legal Counsel
6 months ago
UAE, United Arab Emirates SABIS Network Full time**Job Number** UAE00184 **Job Type** Non-Teaching **School / Entity Name** U.A.E., Oman, Qatar & Bahrain **Department** Legal About SABIS® SABIS® is a global education network that has an active presence in 21 countries on five continents and educates students in both the private and public sectors. SABIS® schools implement the proven,...
-
Head - Legal (Commercial)
6 months ago
UAE, United Arab Emirates Abu Dhabi Global Market Full timePosition: Senior Legal Counsel (Commercial) **Summary**: The Registration Authority (RA) prepares and administers the ADGM’s commercial legislation and is responsible for monitoring compliance with such legislation and enforcing against contraventions. In addition to registering legal entities, the RA is also responsible for registering real property...
-
Legal / Practice Assistant
6 months ago
UAE, United Arab Emirates Robert Half United Arab Emirates Full time**The Company** Robert Half are working with a company based in Riyadh looking to hire a Legal / Practice Assistant to join their existing team. Arabic speaker is required for this role to be based in Riyadh. **The Role** - This position will provide general administrative and secretarial within the legal sector. - Perform complex secretarial activities...
-
Graduate Legal Intern
6 months ago
UAE, United Arab Emirates Al Tamimi Full time**Role**:Graduate Legal Intern **Reporting Line**:Business Unit Head **Requirements**: - Must be detail-oriented with strong multi-tasking, time management, and organizational skills. - Ability to work under pressure within tight deadlines. - Excellent relationship development and people skills. - Highly flexible with a positive attitude and a strong...
-
Lease Administrator
3 months ago
UAE, United Arab Emirates Damac Properties Full time**Key Responsibilities**: - Oversee the preparation, execution, of new and renewal of lease agreements. - Maintain accurate records of lease documents, including tenant information, lease terms, and rental payments. - Coordinate lease documentation and ensure compliance with legal requirements and company policies. - Act as a primary point of contact for...
-
Administrator-purchase.unit Procurement
6 months ago
UAE, United Arab Emirates IFFCO Full time**Title**:Administrator-Purchase.Unit Procurement -**: - Description: - The Administrator Procurement will manage the procurement process, ensuring the timely acquisition of goods and services necessary for the company's operations. This role involves coordinating with suppliers, negotiating contracts, and ensuring compliance with company policies and...
-
Office Administrator
3 months ago
UAE, United Arab Emirates ITBM Group Full timeLocation: Dubai, UAU Key Responsibilities: Office Administration: - Oversee office supplies and maintain inventory to ensure an organized and well-stocked workplace. - Schedule and coordinate meetings, appointments, and events, ensuring all logístical arrangements are in place. Maintain accurate and organized filing systems, including both physical and...
-
Lease Contract Administrator
6 months ago
UAE, United Arab Emirates Majid Al Futtaim Full timeMajid Al Futtaim Properties invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, and Hospitality pioneer across the Middle East, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the...
-
Administrator Hse.hse-oils&fats(Uae)
4 weeks ago
UAE, United Arab Emirates IFFCO Full timeJob Summary - Reporting directly to the Head of Operations, the Safety, Health and Environment (SHE) Administrator is responsible for providing support and advice to the site in relation to SHE matters. The local SHE Administrator is responsible for driving the customization and implementation of group SHE policies, procedures and programmes, verify their...
-
Finance and Administration Manager
6 months ago
UAE, United Arab Emirates Talent Pal Full time**Description** ISP Finance & Administration Manager Role Profile Purpose of Role The Finance & Administration Manager’s role enhances and improves the financial operations and governance of the school environment. The Finance & Administration Manager position is responsible for the accounting, financial reporting and financial operations of the school,...
-
Leasing Administrator I Afgre I Real Estate
6 months ago
UAE, United Arab Emirates Al-Futtaim Full timeEstablished in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more...
-
Procurement Assistant
5 months ago
UAE, United Arab Emirates Excella Full time**Job Purpose**: The primary responsibility of the Procurement Assistant is to assist and support the Buyers and Procurement Manager in the running of the Procurement Department, and is responsible for the administrative tasks of the department. Previous Procurement experience would be an advantage. **Main duties and responsibilities**: - Assist the Buyer...
-
Receptionist/secretary
6 months ago
UAE, United Arab Emirates Abou Naja Intellectual property Full time**Job Overview**: **Key Responsibilities**: - Greet clients and visitors, ensuring a positive and professional impression. - Schedule and coordinate client meetings, appointments, and conference calls. - Maintain and update client files and office records digitally. - Assist in the preparation, formatting, and proofreading of documents and correspondence. -...
-
Secretary
2 months ago
UAE, United Arab Emirates Al Tamimi Full time**Role**:Secretary / Executive Secretary (Legal) **Reporting Line**:Team Leader **Requirements**: - 5+ years of secretarial experience with a professional services company - Familiarity with legal documents and terminology - Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook) - Experience with legal technology (document...
-
Paralegal - UAE National - Majid Al Futtaim
6 months ago
UAE, United Arab Emirates Talent Pal Full timeMajid Al Futtaim Properties invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, and Hospitality pioneer across the Middle East, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the...
-
Team Leader
6 months ago
UAE, United Arab Emirates Al Tamimi Full time**Role**:Team Leader **Reporting Line**:Head of Secretarial Services **Requirements**: - A minimum of 8 years of secretarial experience in a professional service company. - A minimum of 5 years of experience in providing support to senior professionals. - Proven experience in successfully managing a team of 2 or more individuals. - Prior experience,...