Procurement Assistant

5 months ago


UAE, United Arab Emirates Excella Full time

**Job Purpose**:
The primary responsibility of the Procurement Assistant is to assist and support the Buyers and Procurement Manager in the running of the Procurement Department, and is responsible for the administrative tasks of the department. Previous Procurement experience would be an advantage.

**Main duties and responsibilities**:

- Assist the Buyer and Procurement Manager in implementing and upholding procurement policies and procedures for the Excella group, and highlighting any deviation from the policy by requestors to the Procurement Manager
- Receive all purchase requisitions, ensuring clarity and completeness
- For particular categories of spend where contracts exist, receiving requisitions and finally converting those to legal Purchase Orders to be submitted to appropriate suppliers on behalf of the Excella group
- Arranging deliveries in a timely manner in line with policy and communicating with Stores in Charge
- For all non-contracted categories of spend forwarding checked requisitions to the appropriate buyer
- Maintain and update the appropriate database and tracker records
- Undertake all administrative and related tasks i.e. accurate record keeping, filing, updating records, maintaining appropriate communications with all stakeholders
- Ensure all legally required supplier documents are kept up to date, requesting updated documents as required (i.e. Trade Licenses)

**Qualifications**:

- Degree educated

**Skills and Experience**:

- At least 1 year experience in an office/administration related role
- Good understanding of working in a professional environment
- Strong verbal and written communication skills in English
- Advanced Microsoft Office skills
- Experience of Microsoft AX or other ERP/P2P system would be an advantage



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