Secretary (Legal)
6 months ago
**Role**:Secretary (Legal)
**Reporting Line**:Team Leader
**Requirements**:
- 5+ years of secretarial experience with a professional services company
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Experience with legal technology (document management systems, transcription software, dictaphone, etc)
- Superior written and oral communication skills in English
- Ability to work with a team of lawyers and other colleagues
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines
- Strong interpersonal skills with an ability to build relationships with senior executives
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanour
**Duties & Responsibilities**:
- Provide administrative support to one or more lawyers
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
- Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
- Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
- Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
- File, organize, scan, copy and fax legal documents promptly
- Adhere to the Firm’s policies and procedures
**Relationships**:
- Lawyers
- Team Leader
- Business Support Teams
- Secretaries
**Diversity, Equity & Inclusion**:
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