Finance and Administration Manager

2 weeks ago

UAE, United Arab Emirates Talent Pal Full time

**Description**

ISP Finance & Administration Manager Role Profile

Purpose of Role

The Finance & Administration Manager’s role enhances and improves the financial operations and governance of the school environment. The Finance & Administration Manager position is responsible for the accounting, financial reporting and financial operations of the school, including the production of monthly financial reports, maintenance of an adequate system of accounting records, a comprehensive set of controls designed to mitigate risk, enhance the accuracy of the schools reported financial results, and ensure that reported results comply with international financial reporting standards.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Finance & Administration Manager Key Responsibilities

Core Finance
- Oversee the operations of the Accounting Department, including the design of an organisational structure adequate for achieving the department's goals and objectives
- Update and enhance the financial policies and procedures of the school and maintain a documented system of policies and procedures
- Design internal control systems for all departments to ensure the safeguarding of school assets and monitor and enforce internal controls
- Ensure the efficient operation and integration of the accounting system throughout the school
- Ensure the timely reporting of all monthly and annual financial information
- Ensure general ledger and financial statements are complete and accurate
- Perform general ledger reconciliations including deferred income and other account analysis
- Each month end, update a ‘month end’ folder with detailed balance sheet reconciliations for all balance sheet items
- Daily cash reporting and monthly bank reconciliations
- Manage the production of the annual budget and forecasts
- Liaise with banks, audit, legal and tax providers as necessary
- Comply with government reporting requirements and tax filings
- KPI and performance monitoring
- Maintain the fixed asset register by supervising the recording of all items in the inventory, maintaining pertinent records and ensuring adequate treatment of fixed asset acquisitions and disposals
- Manage payables, receivables and invoicing functions of the school efficiency
- Monitor debt levels and compliance with debt covenants
- Prepare monthly budget variance reports and work with the Headmaster on corrective actions
- Provide financial analysis for decision support including capital investments, pricing decisions, and contract negotiations
- Assist the group with gathering data and preparing reports for key personnel as requested
- Ensure the school has adequate insurance cover at all times
- Liaise with suppliers and clients when needed to ensure the smooth running of the day to day operations
- Reviewing of operational contracts to ensure “best value” is achieved
- Provide financial analysis for decision support including capital investments, pricing decisions, and contract negotiations
- Assist the group with gathering data and preparing reports for key personnel as requested
- Prepare and submit payroll to the bank
- Supervise the Accounts Department, which includes enhancing the department development and setting the departmental objectives
- Enforcing the group authorization limits table
- Ad hoc duties as required

School Operations & Administration

Specific areas of responsibility

ICT
- Determine with the Regional Head of ICT appropriate IT infrastructure and ensure contractors fulfill installation as per specification agreed
- With the Regional Head of ICT ensure resources, support and training are provided to enable work colleagues to make the best use of available IT
- Ensure contingency plans are in place in the case of technology failure
- Raise to Regional Head of ICT any issues relating to ICT from the school perspective

Health & Safety (H&S)
- Work closely with H&S coordinator to ensure that school is H&S compliant from an ISP Group perspective and from a local regulatory perspective
- Ensure that all incidents are recorded in “360” system
- Review and allocate Budget accordingly to ensure H&S compliance

HR
- Work with school HR to ensure Group and local regulatory compliance of employees
- Manage with the support of HR the PRO for the school and ensure government compliance is maintained including reporting and licensing
- Ensure tha

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