Purchase Assistant

3 weeks ago


Dubai, United Arab Emirates AWS DISTRIBUTION Full time

**Job Title: Purchase Assistant (MEP)**

**Job Summary**: As a Purchase Assistant in the MEP field, you will be responsible for supporting the procurement team in sourcing, purchasing, and coordinating materials and equipment necessary for mechanical, electrical, and plumbing projects. Your role will involve collaborating with suppliers, vendors, and internal teams to ensure timely delivery of high-quality materials while adhering to project budgets and specifications.

**Responsibilities**:

- **Sourcing and Procurement**:

- Assist in sourcing materials, equipment, and supplies required for MEP projects.
- Identify reliable suppliers/vendors and obtain competitive quotations.
- Negotiate pricing, terms, and conditions with suppliers to achieve cost savings.
- Place purchase orders and ensure accurate documentation of procurement transactions.
- **Vendor Management**:

- Build and maintain strong relationships with suppliers/vendors.
- Monitor vendor performance and address any issues or concerns promptly.
- Coordinate with vendors to resolve discrepancies in deliveries, quality, or pricing.
- **Inventory Management**:

- Maintain inventory levels of MEP materials and supplies.
- Conduct regular stock checks and update inventory records.
- Coordinate with warehouse personnel to ensure efficient storage and retrieval of materials.
- **Documentation and Reporting**:

- Prepare and maintain procurement records, including purchase orders, invoices, and delivery receipts.
- Generate reports on procurement activities, such as purchase history, budget utilization, and supplier performance.
- Assist in budget forecasting and tracking expenditures related to MEP procurement.
- **Coordination and Communication**:

- Collaborate with project managers, engineers, and other internal stakeholders to understand project requirements.
- Communicate effectively with suppliers/vendors regarding order status, delivery schedules, and any changes to specifications.
- Coordinate with logistics and construction teams to ensure timely delivery of materials to project sites.

**Qualifications**:

- Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
- Proven experience (1-3 years) in procurement, preferably within the construction or MEP industry.
- Familiarity with MEP materials, equipment, and specifications is highly desirable.
- Strong negotiation skills and ability to analyze pricing proposals and contracts.
- Excellent organizational and communication skills, with attention to detail.
- Ability to work effectively in a fast-paced environment and prioritize tasks to meet deadlines.
- Knowledge of relevant regulations and compliance standards related to procurement practices.

**Experience**:

- construction or MEP procurement: 2 years (preferred)


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