Purchase Assistant
3 weeks ago
We are looking for a Female Purchasing Assistant to order supplies and equipment based on our company’s needs.
Purchasing Assistant responsibilities include researching new vendors, tracking deliveries, and updating order records (e.g. dates, invoices, and discounts). If you’re familiar with supply chain procedures and know how to create and translate cost analyses, we’d like to meet you.
Ultimately, you will make cost-effective purchases and ensure we maintain a fully stocked inventory.
**Responsibilities**:
- Monitoring stock levels and identifying purchasing needs.
- Researching potential vendors.
- Placing and tracking orders.
- Ensuring timely delivery of all orders.
- Update internal databases with order details (dates, vendors, quantities, discounts).
- Conduct market research to identify pricing trends.
- Evaluate offers from vendors and negotiate better prices.
- Prepare cost analyses.
- Maintain updated records of invoices and contracts.
- Follow up with suppliers, as needed, to confirm or change orders.
- Liaise with warehouse staff to ensure all products arrive in good condition.
- Organizing visits to merchandising events and making arrangements as required.
- Attending meetings with vendors and taking minutes.
- Assisting with analyses and reports.
- Arranging meetings with stakeholders.
- Maintaining knowledge of market/industry trends.
**Requirements**:
- Work experience as a Purchasing Assistant, Purchasing Officer, or similar role.
- Good understanding of supply chain procedures.
- Hands-on experience with ERP software (e.g. Odoo).
- Advanced knowledge of MS Excel.
- Knowledge of market research.
- Solid organizational skills.
- Previous retail experience recommended.
- Strong attention to detail and organizational skills.
- Ability to perform in fast-paced environments.
- Excellent written, verbal, and telephone communication skills.
**Experience**:
- purchasing assistant: 3 years (preferred)
- MS Excel: 3 years (preferred)
- ERP: 3 years (preferred)
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