Purchasing Assistant

6 days ago


Dubai, United Arab Emirates Chinese Palace Restaurant Group Full time

**Job Title**:Purchasing Assistant

**Department**:Purchasing

**Reports To**:Purchasing Manager

**Job Summary**

The Purchasing Assistant supports the Purchasing Department in procuring goods and services essential for business operations. This role involves assisting with purchase orders, vendor communications, and inventory tracking to ensure the timely and cost-effective acquisition of materials.

**Key Responsibilities**
- **Order Processing**: Assist in the creation and tracking of purchase orders, ensuring accuracy and timely submission.
- **Vendor Management**: Communicate with vendors regarding product availability, prices, and order status; maintain positive vendor relationships.
- **Inventory Control**: Track inventory levels and notify the Purchasing Manager of potential shortages; coordinate with warehouse staff for accurate stock counts.
- **Market Research**: Conduct market research on new suppliers, products, and services; compile data to support purchasing decisions.
- **Documentation**: Maintain organized records of purchase orders, invoices, and receipts; assist in resolving discrepancies with accounts payable.
- **Cost Analysis**: Support the Purchasing Department in monitoring costs and ensuring adherence to budgeted expenditures.
- **Logistics Coordination**: Assist with logistics and shipment tracking, ensuring timely delivery of goods.

**Qualifications**
- **Education**: Preferably Bachelor's degree in supply chain management or business administration
- **Experience**: Prior experience in a purchasing or administrative role preferred.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and negotiation skills.
- Proficiency in Microsoft Office Suite, especially Excel; familiarity with purchasing or inventory software is a plus.
- Attention to detail and problem-solving skills.


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