Admin Supervisor

3 months ago


Abu Dhabi, United Arab Emirates Segula Technologies Full time

**Company Description**
Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.

In the United States, the world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment.

The Admin Supervisor is responsible for preparing, assembling and packing orders, ensuring that client vehicles, equipment and tools receive high-quality service in accordance with the organizational needs to comply with business objectives in the short, medium and long terms and in accordance with the Integrated Management System.
- Establishing an efficient filing system, document control and data entry

activities including:

- Time sheets, KPI reports, planned/unplanned leave and manpower

resources.
- Work closely with the Workshop Supervisors in updating and monitoring vehicle

inspection reports and fuel data management.
- Monitoring of the vehicles GPS System on a daily basis and notify any

irregularity to the relevant departments.
- Coordinate and follow up with site supervisors, supply chain to ensure timely

delivery of required equipment, materials and supplies.
- Petty cash management.
- Act as a point of contact for communications with different departments/parties

in regards to site visitor access, material exit/entry passes, and any other
related communications.
- Posting and maintaining office policies and procedures in coordination with

HR/QHSE Managers and in accordance with the VESE Integrated
Management System.
- Handling office tasks, such as filing & printing, generating reports and

presentations and setting up for meetings.
- Updating and maintaining dashboard and KPI reports, including, timesheet,

vehicles registration, third party certificates and PPM schedule.
- Diligently perform any other reasonable work or related tasks at the request of

the Workshop Manager/nominee.
- Manage and oversee the accurate reporting and issuing of work orders into the

CMMS system.
- Manage and maintain the asset register.
- Issue the service request into the financial system.
- Responsible for housekeeping of the workshop, welfare and office areas

ensuring that they are tidy and free of obstructions.
- Conduct toolbox talks and any localized training as required.
- Ensure that all the work has been carried out as per user concerns and

company’s maintenance schedule and in other cases liaise with
Mechanical/Electrical Supervisor for resolution.
- Ensure Job quality, hand over to the user and follow up once the Job is

completed.
- Close the work order in time with labour, parts, consumables and sublets

posted with high degree of accuracy.
- Diligently perform any other reasonable work or related tasks at the request of

The Workshop Manager/nominee.**
Qualifications**
- Knowledge of administrative and clerical procedures and systems.
- Scheduling and planning.
- Administrative writing and reporting skills.
- Innovative, attention to details and continuous improvement mindset.
- Effective problem identification, problem solving and improvement

implementation.
- UAE valid light vehicle driving license is an advantage.

**Additional Information**
Hold a relevant educational qualification from a well recognized and reputable
academic institution fit for the required job function.
- At least 3 years of proven experience in the same field with at least 3 years in

supervisory level.


  • Admin Supervisor

    6 months ago


    Abu Dhabi, United Arab Emirates Real Estate Broker Full time

    **Role Description** This is a full-time on-site role for an Admin Supervisor at Pure Home Real Estate's location in Abu Dhabi. The Admin Supervisor will be responsible for overseeing day-to-day administrative tasks, managing administrative staff, maintaining office operations, coordinating office activities, and ensuring smooth workflow. The Admin...


  • Abu Dhabi, United Arab Emirates Al Forsan International Sports Resort Full time

    **Role overview** The F & B Supervisor, is responsible for all administrative duties in the department such as attendance, log books, deliveries, preparing attendance for payroll, assisting new joiners, etc. **Conditions of work** While main duties are predominately carried out in the F & B facility, work may be required in other areas of the...

  • HR and Admin Officer

    6 months ago


    Abu Dhabi, United Arab Emirates Abu Dhabi Trading Full time

    Responsibilities: - Participates in the development of the Administration services (i.e. procurement/office & utilities) policies and procedures and recommend any changes. - Prepares the Administration services plan and submits it to the HR & Admin. Manager for discussion and approval. - To source, negotiate and purchase necessary from identified and...

  • Admin Supervisor

    2 months ago


    Abu Dhabi, United Arab Emirates Xad Technologies LLC Full time

    **Job Purpose**: Overall Management of Company’s Administration Department to provide desired support to increase efficiency of the Projects, Operational Sites, Logistics and Accommodation. **Note: A Valid UAE Driving License is required** **1. Logistic Management**: a. To plan and arrange consumable store requirements b. To plan and arrange project...

  • Workshop Supervisor

    6 months ago


    Abu Dhabi, United Arab Emirates Privet Admin Of H.H Full time

    To effectively manage a team and ensure the provision of services within the department are in line with Service needs. To establish, implement and maintain effective procedures and administrative systems including day-to-day financial administration and contributing to administrative planning for the function. To represent the department/function at...

  • Workshop Supervisor

    7 days ago


    Abu Dhabi, United Arab Emirates Privet Admin Of H.H Full time

    Position Summary Key Responsibilities - **Supervision and Leadership**: - Oversee daily workshop operations, ensuring tasks are prioritized and assigned efficiently. - Mentor and motivate workshop staff to meet production and quality targets. - Coordinate across departments (e.g., purchasing, quality control) to maintain smooth workflows. - **Technical...

  • Admin Executive

    4 months ago


    Abu Dhabi, United Arab Emirates Stallion HR Solutions Full time

    Maintaining and updating Employee Master records - Maintaining Employee Personal files - Maintaining and reporting daily attendance captured through Bio metric attendance system - Tracking probation confirmations and contract renewals - Verification of Overtime calculations based on OT sheets received from production - Maintaining Compensatory off details -...

  • Coordinator - Admin

    3 weeks ago


    Abu Dhabi, United Arab Emirates Taqeef Middle East Full time

    To be considered for this role you must have excellent organisational, follow-up and attention to detail skills. Proficiency in English is a must. **Key Accountabilities**: **Front Office Management**: - Greet and assist visitors, clients, and employees in a friendly and professional manner. - Handle incoming phone calls and direct them to the appropriate...


  • Abu Dhabi, United Arab Emirates NWTN Motors Full time

    We are looking for an admin driver based in our AUH production plant who is familiar with the routes in Abu Dhabi and Dubai. As an admin driver, you will be responsible for transporting employees to and from work and providing other services such as airport pickup and drop offs. We are looking for someone with experience in driving luxury cars and fluent in...

  • Clinic Supervisor

    7 months ago


    Abu Dhabi, United Arab Emirates 1st Talent Full time

    **Clinic Supervisor / Team Leader** We are hiring A "Clinic Supervisor" for a Medical Center in Dammam, Saudi Arabia **Job Summary**: - Will be responsible for organizing and overseeing the daily activities. - Manage staff assignments and ensure compliance with policies - Follow up on daily clinic schedule, securing smooth operation according to...


  • Abu Dhabi, United Arab Emirates Brainstorm Human Resources Consultants Full time

    Required **Female Admin Assistant **for a leading Agricultural products and solutions providers company to join their team in KIZAD Abu Dhabi. Location**:KIZAD**: - Abu Dhabi - **Excellent communication skills in Tagalog is a MUST**_ **Salary**: AED 4,000 to 5,000 (Depending upon experience) Accommodation will be provided by the company. - Fluency in...

  • Admin Office Assistant

    2 months ago


    Abu Dhabi, United Arab Emirates Kintsugi Space Full time

    **Admin Office Assistant** **Full job description** **Job Summary** To carry out basic administrative office activities in support of the Business Unit, ensuring all activities are performed to the required standard, effectively and efficiently. **Responsibilities**: - Maintain an efficient filing system for the department and ensure logs or standard...


  • Abu Dhabi, United Arab Emirates The Muse boutique Spa Full time

    We are looking for an experienced lady supervisor with experience in administrative tasks, inventory, purchasing, and in managing a number of staff who can be part of our coffee shop. Preferably someone who can join immediately. Send CV. Only shortlisted will be contacted.

  • Fleet Administrator

    2 months ago


    Abu Dhabi, United Arab Emirates Star Services LLC Full time

    Job Description Fleet Admins/IVMS Admin shall be available 6 days a week, 10 hours per day as per CLIENT schedule. No fixed weekly off.Fleet admin should be able to manage the schedule for the drivers.Monitor the condition of buses and Cars on daily basis, including maintenance, washing, etc.Fleet Admins are entitled of 30 calendar days' vacation per year,...


  • Abu Dhabi, United Arab Emirates Aldar Academies Full time

    ABO follows the US Curriculum and is a large and thriving Charter School, with over 1500 students from KG1 to Grade 5. The ABO aim is to be a collaborative, student centered school, to constantly develop staff, to develop stakeholder voice and to keep evolving in our practice, so demonstrating a change agent attitude. This is an exciting opportunity to join...


  • Abu Dhabi, United Arab Emirates OBAID ALQUBAISI CONTRACTING (OQC) Full time

    **Supervision**: - Lead and manage the MEP team on-site, ensuring efficient workflow and adherence to safety protocols. - Coordinate with other trades to ensure seamless integration of MEP systems. - **Installation and Maintenance**: - Oversee the installation, testing, and commissioning of MEP systems, including HVAC, plumbing, and electrical systems. -...

  • Office Administrator

    7 months ago


    Abu Dhabi, United Arab Emirates DENTAL DESIGN CLINIC L LC Full time

    Vacancy for **Admin Supervisor/Manager cum Accountant** for a dental center in the prime area of Abu Dhabi. Experience in banking or **administration of a DOH clinic **would be valued. (knowledge in ADHICS, Tasneef, and TAMM requirements preferred) Pay: AED5,000.00 - AED6,000.00 per month Ability to commute/relocate: - Abu Dhabi: Reliably commute or...

  • F&b Supervisor

    2 months ago


    Abu Dhabi, United Arab Emirates Rosewood Hotel Group Full time

    **General Information**: - Country/Region- United Arab Emirates- Province/City- Abu Dhabi- Location- Rosewood Abu Dhabi- Department- Food & Beverage - Services- Job Type- Full-time Permanent- OVERVIEW/BASIC FUNCTION: - Assist to maintain a smooth operation and the highest office efficiency in the Food and Beverage Administration office at all times. And...


  • Abu Dhabi, United Arab Emirates Rosewood Hotel Group Full time

    **General Information**: - Country/Region- United Arab Emirates- Province/City- Abu Dhabi- Location- Rosewood Abu Dhabi- Department- Food & Beverage - Services- Job Type- Full-time Permanent- OVERVIEW/BASIC FUNCTION: - Assist to maintain a smooth operation and the highest office efficiency in the Food and Beverage Administration office at all times. And...


  • Abu Dhabi, United Arab Emirates Nursery Full time

    Nappy & brushing teeth.Update Parent Info Board.Add all the upcoming events, children updates on the parent app on a daily basis.Outside notice board (check if updated - report task to supervisor).Send daily report to the Nursery Director and Admin Manager.Send a quarter reports to the management with the collection & total number of admissions.Member of...