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Admin & Operations Coordinator - Vitallea

1 month ago

Dubai, United Arab Emirates Talent Pal Full time

**Company**: Food Production Facility

**Job Overview**:
**Key Responsibilities**:

- **Customer Service**:

- Confirm and process orders, ensuring customers receive prompt and accurate service.
- Follow up on order confirmations and delivery status to maintain high levels of customer satisfaction.
- **Inventory and Procurement**:

- Monitor and manage inventory levels, ensuring adequate stock of ingredients and packaging materials.
- Assist in the procurement of ingredients and other production materials.
- Coordinate with suppliers and maintain strong relationships to ensure timely deliveries.
- **Sales and Marketing Support**:

- Assist with managing existing client accounts, including communication and order coordination.
- Support sales efforts by reaching out to potential clients (hotels, restaurants, retailers).
- **Logistics and Dispatch Coordination**:

- Coordinate and schedule product deliveries, optimizing delivery routes and ensuring timely dispatch.
- Liaise with delivery services and clients to confirm delivery details and resolve any logístical issues.
- **Production Planning Assistance**:

- Assist with production scheduling to align orders with production timelines.
- Help ensure smooth coordination between order management and production teams to avoid missed deadlines.
- **Bookkeeping**:

- Manage basic bookkeeping, and follow up on payments.
- Track expenses.
- Print invoices and delivery notes.
- **Packaging Support**:

- Occasionally assist with product packaging during busy periods to ensure that orders are fulfilled on time.

**Qualifications**:

- Proven experience in administrative, customer service, or operations roles.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office (Excel, Word) and familiarity with inventory/order management systems.
- Excellent communication and interpersonal skills.
- Attention to detail and problem-solving abilities.
- Basic knowledge of bookkeeping or willingness to learn.
- Experience in the food production industry is a plus.

Pay: AED3,000.00 - AED3,750.00 per month

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (required)

**Experience**:

- admin: 5 years (required)

**Language**:

- English (required)

Application Deadline: 30/10/2024

This job has been sourced from an external job board.