Administrative Assistant/receptionist/hr Support

2 months ago


Dubai, United Arab Emirates Pure Magic Exhibition & Conference Organizing Full time

**Job Summary**:
**Key Responsibilities**:

- **Office Management**: Manage daily office operations, including filing, record-keeping, and document control, to maintain an organized workspace.
- **Scheduling & Calendar Management**: Arrange appointments, meetings, and conferences, ensuring all parties are informed and prepared.
- **Travel Coordination**: Book and manage travel arrangements, including flights, accommodation, and transportation, for employees as needed.
- **Communication**: Act as the first point of contact for internal and external inquiries, directing calls and correspondence to appropriate personnel.
- **Inventory Management**: Monitor office supplies and place orders as necessary, ensuring stock levels meet office needs.
- **Data Entry**: Update and maintain databases, records, and spreadsheets, ensuring accuracy and confidentiality.
- **Support to Management**: Provide administrative support to managers and executives, including handling sensitive information with discretion.
- **Event Coordination**: Assist with the planning and organization of events, meetings, and workshops as required.

**Requirements**:

- **Education**: Bachelor’s degree in Business Administration or related field preferred; high school diploma or equivalent required.
- **Experience**: 6months+ years of experience in an administrative or clerical role, ideally within the UAE.
- **Language**: Proficiency in English is required; Hindi, Arabic, Tagalog and any other language skills are an advantage.

**Skills**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.

Ability to commute/relocate:

- Dubai: Reliably commute or planning to relocate before starting work (preferred)

**Experience**:

- UAE: 1 year (preferred)

**Language**:

- Arabic, Hindi, Tagalog or any other Language (preferred)

**Location**:

- Dubai (required)

Application Deadline: 10/11/2024



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