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Receptionist HR Assistant

5 months ago

Dubai, United Arab Emirates Italco International Full time

**Job Summary**:
The Receptionist cum HR Assistant is responsible for managing front desk operations while providing support to the Human Resources department. This role involves greeting visitors, handling phone calls, and performing administrative tasks, as well as assisting with HR functions such as recruitment, onboarding, and employee records management.

**Key Responsibilities**:
**Receptionist Duties**:

- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct phone calls to the appropriate departments or personnel.
- Manage the reception area, ensuring it is tidy and welcoming.
- Handle incoming and outgoing mail and deliveries.
- Schedule and coordinate meetings and appointments.
- Maintain and update the visitor log and other front office documentation.

**HR Assistant Duties**:

- Support the onboarding process by preparing orientation materials, conducting new employee orientations, and ensuring completion of necessary documentation.
- Maintain employee records and update HR databases with personal, payroll, and benefits information.
- Assist with payroll processing and benefits administration.
- Help manage employee leave requests, attendance records, and other HR-related documentation.
- Support HR projects and initiatives, such as training programs and employee engagement activities.

**Qualifications**:

- High School Diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
- Proven experience as a receptionist, front office representative, or similar role.
- Basic understanding of HR functions and employment law.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Professional appearance and demeanor.

**Skills**:

- **Customer Service**: Ability to interact positively with visitors, employees, and external contacts.
- **Time Management**: Efficient in managing multiple tasks and priorities.
- **Attention to Detail**: Accuracy in managing records and documentation.
- **Problem-Solving**: Capable of handling issues and providing solutions promptly.
- **Confidentiality**: Discretion in handling sensitive HR information.

**Job Types**: Full-time, Contract
Contract length: 48 months

Pay: AED1,500.00 per month

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