Administrative Coordinator

4 months ago


Dubai, United Arab Emirates Encore Global Full time

**Sales Support**:

- Assists with update of information in CRM
- Gathers media content and collateral for
- Assigns opportunities in CRM to Sales
- Books travel for employees and as needed employees
- Provides Sales Managers with leads submitted through request portal
- Completes job costing reports on a monthly basis

**Billing**:

- Routinely checks orders for accuracy so they are ready to
- Prepares billing reports daily and submits them for
- Handles billing disputes and discrepancies and communicates resolution to all

**Administrative**:

- Sorts and distributes incoming mail and handle outgoing packaging and
- Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
- Sends and collects deposit invoices on behalf of Sales Managers
- Maintains Rental and Out of Office calendars
- Finalises and submits invoices to clients and Encore accounting
- Collects and submits documentation to set up interpreters and outside vendors
- Orders and maintains office supplies


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