IT Administrative Coordinator
3 weeks ago
**Position**: IT Administrative Coordinator
**Position Summary**:
IT Admin will be responsible for overseeing various administrative tasks within the IT department, supporting the team in maintaining efficient operations, and facilitating communication between stakeholders. This role requires a proactive individual with strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced IT environment.
**Duties and Responsibilities**:
- **IT Coordination**:
- Assist the IT team in organizing activities, tasks, and schedules.
- Maintain documentation, including IT plans, status reports, and meeting minutes.
- **Administrative Support**:
- Schedule and coordinate meetings, conferences, and appointments for IT staff.
- Prepare agendas, documents, and presentations for IT-related meetings.
- Manage and maintain soft copy and physical filing systems for IT documents and records.
- **Communication and Correspondence**:
- Act as a liaison between IT staff, other departments, and external partners.
- Draft, edit, and proofread internal and external IT-related communications.
- **Resource Management**:
- Assist in tracking IT inventory, including hardware, software licenses, subscription, and other IT assets.
- Coordinate the procurement of IT equipment and supplies to the designated procurement team.
- **Documentation and Reporting**:
- Generate and maintain reports related to IT facility, activities, and expenditures.
- Prepare documentation for IT processes, procedures, and guidelines.
- Compile data and create summaries for IT performance and operational metrics.
- **Training and Onboarding**:
- Assist in organizing IT training sessions and workshops for employees.
- Coordinate the onboarding process for new employees, ensuring they have the necessary resources and access.
- **Quality Assurance**:
- Conduct periodic checks to ensure IT documentation and records are accurate and up-to-date.
**Qualifications**:
- Bachelor diploma required; bachelor’s degree in a related to Information Technology field.
- +5 years of administrative experience, preferably in an IT or technical environment.
- Proficiency in office software
- Excellent organizational, multitasking, and time management skills.
- Strong attention to detail and accuracy in handling administrative tasks.
- Effective written and verbal communication skills.
- Ability to multitask and work independently and collaboratively within a team.
- Basic understanding of IT concepts and terminology is a plus.
**Job Types**: Full-time, Permanent
**Salary**: AED7,000.00 - AED8,000.00 per month
**Education**:
- Bachelor's (preferred)
**Experience**:
- IT Administration: 5 years (preferred)
**Language**:
- Tagalog (preferred)
**Location**:
- Dubai (preferred)
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