Secretary/accounts Assistant- Insurance Department
6 months ago
**Duties and Responsibilities**:
- Support Accounts team for day to day & Secretarial tasks.
- Organize and maintain physical and digital files, records, and documents.
- Prepare and distribute reports, memos, and other business-related documents.
- Assist in creating and editing presentations, spreadsheets, and other data-related tasks.
- Manage the executive's calendar by scheduling appointments, meetings, and conferences.
- Coordinate and arrange logistics for meetings, including reserving meeting rooms, equipment, and refreshments.
- Prepare meeting agendas and provide necessary documents and materials to participants.
- Record minutes and maintain accurate records of meetings as required.
Data Management:
- Maintain and update the customer database with accurate and relevant information.
- Assist in generating sales reports, analyzing data, and preparing presentations.
- Support the sales team by inputting customer orders and tracking sales leads.
Office Management:
- Order and maintain office supplies, ensuring availability and proper inventory management.
- Coordinate with vendors and service providers for office equipment maintenance and repairs.
- Assist in the coordination of company events and functions.
Confidentiality:
- Maintain strict confidentiality of sensitive information, such as client details and company strategies.
- Ensure compliance with data protection regulations and internal policies.
**Skills and Qualifications**:
- Education in related to accounts
- Proven experience as a secretary, administrative assistant, or similar role.
- Proficient in using office software (e.g., Microsoft Office suite) and general computer skills.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and accuracy in work.
- Professional and friendly demeanor.
- Discretion and respect for confidentiality.
- Fluent in English
- Arabic is a plus
**Salary**: AED3,000.00 - AED4,000.00 per month
Ability to commute/relocate:
- Sharjah: Reliably commute or planning to relocate before starting work (required)
Application Question(s):
- What is your Notice period?
- What is your salary expectations?
**Education**:
- High school or equivalent (preferred)
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