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Executive Assistant

4 weeks ago

Abu Dhabi, United Arab Emirates ADGM Full time

Executive Assistant - Office of CEO (FSRA)

Responsible to provide executive support to the senior executives, facilitating the efficient functioning of the CEO's office via a range of administrative, financial and managerial tasks. May also train and supervise executive assistants.

Operational Responsibilities
- Work closely with senior executives to keep them well informed of upcoming commitments and responsibilities
- Maintain the calendar for the senior executives, schedule appointments and organise meetings ensuring that time is managed efficiently and effectively, and appointments are appropriately prioritised
- Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness.
- Develop intra-office communication protocols, streamlining administrative procedures, office staff supervision under the authority and task delegation.
- Co-ordinate leadership team meetings and committees, liaising with members to prepare the agenda, presentations and completion of actions
- Manage incoming communication, issues and concerns for the senior executives, including those of a sensitive or confidential nature. Review and determine the appropriate course of action.
- Liaise with governmental bodies to facilitate the communication with the CEO's office and ensure accurate translation from Arabic into English of official letters/circulars to pass on the message in a timely manner.
- Develop, implement, monitor, and review tactical and operational plans, procedures, and systems, in compliance with the organization's strategic goals, policies, procedures, budgets, deadlines, and other related requirements.
- Manage projects for the direct report and assist with the preparation of presentation materials and assemble information as required for reports, briefings documents etc.
- Assist the CEO in event assessment, registration and liaise with the Organizers for logístical matters.
- Act as a Partner with HR to maintain office policies as necessary.
- Conduct research, compile data, and prepare papers for consideration and presentation by senior executives, committees and boards of directors
- Draft and respond to correspondence on behalf of and from the direction of the senior executives.
- Make travel and other personal arrangements on behalf of the senior executives when required
- Maintain filing systems so that all information and data is accounted for and easily accessible
- Attend meetings as requested, taking minutes and following up on actions
- Provide trainings and supervision to executive assistants as and when required
- Deliver additional tasks that may be delegated from the senior executives.
- Contribute in the preparation of the Authority's budget and ensure that some expenditures are well covered.

**Essential**
- Experience as a Senior Executive Assistant for a senior leader
- Experience working in a fast-paced environment and managing a wide range of activities
- Strong interpersonal skills
- Excellent written and oral communication skills
- Excellent time management and organisation skills
- Excellent active listening skills
- Ability to work confidentially and exercise good judgement
- Proficient IT skills
- Strong ability to work in a team
- Fluent in business English

**Desirable**
- Previous experience in the UAE and in the Financial Services Industry
- Proficient in Arabic or other language(s)

**About Us**

The FSRA was established to advocate a progressive financial services environment and uphold the integrity of ADGM. The FSRA's policies are aligned with internationally recognised standards and ensure that financial entities operate with certainty, market participants thrive in an equal level-playing environment, and the interests of investors are safeguarded.

**About the Team**

Abu Dhabi Global Market is an award-winning international financial centre strategically located in the capital of the United Arab Emirates.

Established by UAE Federal Decree, ADGM's jurisdiction extends across the entire 114 hectares of Al Maryah Island.

ADGM's three independent authorities - the Registration Authority (RA), the Financial Services Regulatory Authority (FSRA) and ADGM Courts - together ensure that its business-friendly environment operates in line with international best practices, recognised by major financial centres worldwide.

Job ID 300000599943793