Purchase Assistant

6 months ago


Dubai, United Arab Emirates AWS DISTRIBUTION Full time

As a Purchase Assistant specializing in the Pulses and Commodities category within the FMCG industry, your primary responsibility is to support the procurement team in sourcing, purchasing, and coordinating the delivery of pluses (non-perishable food items) and commodity goods. You will collaborate closely with suppliers, distributors, and internal stakeholders to ensure the timely acquisition of high-quality products that meet the company's standards and requirements.

**Responsibilities**:

- **Supplier Management**: Identify, evaluate, and establish relationships with suppliers of pluses and commodity goods. Negotiate pricing, terms, and contracts to secure favorable agreements.
- **Sourcing**: Conduct market research to identify new products, suppliers, and trends in the pluses and commodities category. Source products that meet quality standards while adhering to budget constraints.
- **Purchase Orders**: Generate accurate purchase orders for pluses and commodity goods in a timely manner. Coordinate with the finance department to ensure proper documentation and approval of purchase orders.
- **Inventory Management**: Monitor inventory levels of pluses and commodity goods. Anticipate demand and collaborate with suppliers to maintain optimal stock levels.
- **Quality Assurance**: Work closely with the quality control team to ensure that purchased products meet quality standards and specifications. Address any issues related to product quality or compliance promptly.
- **Logistics Coordination**: Coordinate the logistics of product delivery, including scheduling shipments, tracking orders, and ensuring timely delivery to distribution centers or retail locations.
- **Forecasting and Demand Planning**: Analyze sales data and market trends to forecast demand for pluses and commodity goods. Collaborate with the sales and marketing teams to develop accurate demand forecasts and procurement plans.
- **Cost Management**: Assist in developing and managing the budget for pluses and commodity goods procurement. Track expenses, analyze variances, and identify cost-saving opportunities.
- **Documentation**: Maintain accurate records of procurement activities, including purchase orders, invoices, contracts, and correspondence with suppliers.
- **Cross-functional Collaboration**: Work closely with other departments such as sales, marketing, operations, and logistics to understand their requirements and provide support as needed.

**Qualifications**:

- Bachelor's degree in business administration, supply chain management, or a related field.
- Previous experience in purchasing, preferably in the FMCG industry or a related field.
- Knowledge of pluses and commodity goods, including their specifications, packaging requirements, and shelf life considerations.
- Strong negotiation skills and the ability to build and maintain relationships with suppliers.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite and purchasing software.
- Ability to work independently as well as part of a team.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.

**Preferred Qualifications**:

- Certification in purchasing or supply chain management (e.g., CSCP, CPIM).
- Experience with inventory management software.
- Familiarity with food safety regulations and industry standards.

**Working Conditions**: This position typically operates in an office environment, with occasional visits to supplier sites or warehouses. The role may require occasional lifting of boxes or packages containing pulses and commodity goods.

**Experience**:

- Purchase Assistant: 1 year (preferred)
- Pulses and Commodities Category (Knowledge): 1 year (preferred)


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