Receptionist & Executive Assistant
6 months ago
**Job Description**:
**Purpose of the Role**:
This role requires an energetic self-motivated individual who will be responsible to provided administrative support to the workplace, office and admin duties, reception and executive assistant to support to the Vice President in their day-to-day activities.
The role also oversee office functions and supervise lower-level office employees. This position requires someone who has excellent verbal communication skills, good judgement, and strong time management skills in order to meet deadlines.
**Key Responsibilities**:
- **
Executive Assistant to the Vice President**:
- Business travels coordination and logistics of the VP
- Calendar management
- Expense management
- Administration support
- Global Emerging Markets events management
- C-level meeting coordination
- Personal Assistant
- ** Administrative Tasks**
- Office maintenance, pantry, and refurbishment management
- Coordination for courier and shipments
- Invoice management - verifying & collecting all admin and HR invoices.
- Vendor/supplier creation and coordination
- Onboarding & offboarding of Employees
- Update Admin Contract Renewals
- IT support for the office
- **
Receptionist Duties**:
- Maintenance of visitors’ registration, granting access to office and monitoring any ad hoc queries.
- Checking entire office if there are issues to report every morning & after duty
- Parking card management
**Required Experience & Qualifications**
- Education - bachelor’s degree
- Experience - Minimum 5 years MNC experience.
- Experienced as a PA or EA
- FMCG background preferred.
- Good communication skills, well versed with MNC culture and customer service background.
Company Overview:
We exist to make food the world loves. But we do more than that. Our company is a place that prioritizes being a force for good, a place to expand learning, explore new perspectives and reimagine new possibilities, every day. We look for people who want to bring their best — bold thinkers with big hearts who challenge one other and grow together. Because becoming the undisputed leader in food means surrounding ourselves with people who are hungry for what’s next.
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