Administration Secretary

5 days ago


Dubai, United Arab Emirates TTE GULF MANAGEMENT CONSULTANCY Full time

**Key Responsibilities**

**Administrative Support**:

- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare, proofread, and edit correspondence, reports, and presentations.

**Meeting Coordination**:

- Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
- Coordinate logistics for internal and external meetings or events.

**Office Management**:

- Ensure that the executive’s office operates efficiently by maintaining office supplies and handling other administrative tasks as needed.
- Manage confidential documents and ensure proper filing systems are in place.

**Communication**:

- Serve as a point of contact between the executive and internal/external stakeholders.
- Handle sensitive and confidential information with discretion.

**Project Assistance**:

- Support the executive in managing projects and conducting research as required.
- Monitor and prioritize incoming tasks or requests to ensure timely completion.

**Required Qualifications**

**Experience**:

- Proven experience as an Executive Secretary, Executive Assistant, or similar role for 3 years minimum.
- Strong familiarity with office management procedures and basic accounting principles.

**Skills**:

- Exceptional organizational and time-management skills.
- Excellent written and verbal communication in English - Arabic is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ERP
- Ability to multitask, prioritize, and meet deadlines under pressure.

**Personal Attributes**:

- High level of professionalism and discretion.
- Strong interpersonal skills and ability to build relationships.
- Detail-oriented with a proactive approach to problem-solving.

**Job Types**: Full-time, Permanent

Pay: AED3,500.00 - AED4,000.00 per month

Application Question(s):

- Are you on spouse visa ?

**Experience**:

- administrative assistant: 2 years (required)



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