Purchase Assistant
6 months ago
As a Purchase Assistant specializing in FMCG, specifically within the Food category, your primary responsibility is to support the procurement team in sourcing, purchasing, and coordinating the delivery of food products. You will work closely with suppliers, distributors, and internal stakeholders to ensure the timely acquisition of high-quality food items that meet the company's standards and requirements.
**Responsibilities**:
- **Supplier Management**: Identify, evaluate, and establish relationships with suppliers of food products. Negotiate pricing, terms, and contracts to secure favorable deals.
- **Sourcing**: Conduct market research to identify new food products, suppliers, and trends in the FMCG industry. Source products that meet quality standards while adhering to budget constraints.
- **Purchase Orders**: Generate accurate purchase orders for food items in a timely manner. Coordinate with the finance department to ensure proper documentation and approval of purchase orders.
- **Inventory Management**: Monitor inventory levels of food products. Anticipate demand and collaborate with suppliers to maintain optimal stock levels.
- **Quality Assurance**: Work closely with the quality control team to ensure that purchased food products meet quality standards and specifications. Address any issues related to product quality or compliance promptly.
- **Logistics Coordination**: Coordinate the logistics of food product delivery, including scheduling shipments, tracking orders, and ensuring timely delivery to distribution centers or retail locations.
- **Forecasting and Demand Planning**: Analyze sales data and market trends to forecast demand for food products. Collaborate with the sales and marketing teams to develop accurate demand forecasts and procurement plans.
- **Cost Management**: Assist in developing and managing the budget for food product procurement. Track expenses, analyze variances, and identify cost-saving opportunities.
- **Documentation**: Maintain accurate records of procurement activities, including purchase orders, invoices, contracts, and correspondence with suppliers.
- **Cross-functional Collaboration**: Work closely with other departments such as sales, marketing, operations, and logistics to understand their requirements and provide support as needed.
**Qualifications**:
- Bachelor's degree in business administration, supply chain management, or a related field.
- Previous experience in purchasing, preferably in the FMCG or food industry.
- Knowledge of food products, including their sourcing, storage, and distribution requirements.
- Strong negotiation skills and the ability to build and maintain relationships with suppliers.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite and purchasing software.
- Ability to work independently as well as part of a team.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
**Preferred Qualifications**:
- Certification in purchasing or supply chain management (e.g., CSCP, CPIM).
- Experience with inventory management software.
- Familiarity with food safety regulations and industry standards.
**Experience**:
- Food Category: 1 year (preferred)
- Purchase Assistant: 2 years (preferred)
- Inventory Management Software: 2 years (preferred)
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