See more Collapse

Executive Secretary

1 month ago

Ras alKhaimah, United Arab Emirates InterContinental Full time

A little taste of your day-to-day:
Every day is different at IHG, but you’ll mostly be:

- Working as your Manager’s trusted second-in-command
- Manage the Manager's calendar, scheduling meetings, appointments, and travel arrangements, and ensuring that all commitments are met in a timely manner.
- Prepare and distribute meeting agendas, documents, and presentations for internal and external meetings attended by the Manager, ensuring that all participants are well-informed and prepared.
- Attend meetings with the Manager as required, taking notes, recording action items, and following up on action items to ensure timely completion.
- Act as a liaison between the Manager and internal departments, external stakeholders, and clients, communicating information, requests, and instructions effectively and confidentially.
- Assist the Manager in preparing reports, presentations, and other documents, ensuring accuracy, consistency, and professionalism in content and formatting.
- Coordinate special projects and initiatives as assigned by the Manager, providing administrative support and ensuring successful execution and completion.
- Maintain confidentiality and discretion in handling sensitive information and communications related to the manager's office.
- Contributing to a functional work atmosphere by supervising office management tasks, from supplies to technical support.

What We need from you:
- Bachelor's degree in Business Administration, Secretarial Studies, or related field.

- Proven experience as an Executive Secretary or similar role, supporting senior executives in a fast-paced and dynamic environment.

- Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

- Strong communication and interpersonal skills, with the ability to interact professionally and confidently with individuals at all levels.

- High level of attention to detail and accuracy in handling administrative tasks, including scheduling, correspondence, and document preparation.

- Discretion and confidentiality in handling sensitive information and communications.

- Multi-lingual. Fluency in English is required; proficiency in Arabic is an advantage.

What you can expect from us:
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including a full uniform, impressive room discounts and some of the best training in the business.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our myWellbeing

framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you’ll become part of our ever-growing global family.

At IHG, we’ve made a promise. As one of the world’s leading hotel groups, we’re here to deliver True Hospitality for Good. Making our guests and colleagues feel welcome, cared for, recognised and respected - wherever they are in the world. Want to be part of the journey?

As the world’s first and most global luxury hotel brand, InterContinental Hotels & Resorts has pioneered international travel since the 1940s, we are passionate about sharing our renowned international know-how and cultural wisdom in truly impressive surroundings. We all take great pride in being genuine ambassadors of the InterContinental®️ brand and to be part of the brand you will have a thirst for travel, passion for culture and appreciation for diversity. We create inspiring experiences for those seeking a richer perspective on the world. If you’d like to embrace a world of opportunities, we’d like to welcome you to the world’s most international luxury hotel brand.
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.

We have other current jobs related to this field that you can find below

  • Executive Secretary

    2 weeks ago

    Ras al-Khaimah, United Arab Emirates Terrafirma Solutions Full time

    An Executive Secretary plays a crucial role in ensuring the smooth functioning of an executive office. The job description typically includes: - **Administrative Support**: Providing administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence. - **Documentation**: Drafting, proofreading, and editing...

  • Executive Secretary to CEO

    2 weeks ago

    Ras al-Khaimah, United Arab Emirates Falcon Technologies International Full time

    As an Executive Secretary, you will play a pivotal role in ensuring smooth operations at the executive leadership level. You will be responsible for managing the time schedule, coordinating meetings, handling correspondence, and providing administrative support to facilitate efficient decision-making and communication within the...

  • Executive Secretary

    1 month ago

    Ras al-Khaimah, United Arab Emirates Hrm finder Full time

    We are hiring Executive secretary for a GM of 5 star hotel UAE Duties typically include: - Organizing and maintaining meeting calendars and schedules for the General Manager and other staff - Answering and screening phone calls, responding to inquiries and directing calls as necessary - Drafting, reviewing and revising memos, letters, reports and other...

  • Executive Secretary

    2 weeks ago

    Ras al-Khaimah, United Arab Emirates ELECTRO RAK Full time

    **Requirements and skills**: - Proven experience as executive secretary or similar administrative role. - Proficient in MS Office(Official Letter drafting) - In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry. - Familiarity with basic research methods and reporting techniques -...

  • Executive Secretary to CEO

    1 week ago

    Ras al-Khaimah, Ra’s al Khaymah, United Arab Emirates TFE Full time

    Executive Secretary for CEO with minimum 10 years of experience in the same in UAE.Pay: AED6, AED8,000.00 per month

  • Executive Secretary

    1 week ago

    Ras al-Khaimah, Ra’s al Khaymah, United Arab Emirates ELECTRO RAK Full time

    Requirements and skills: Proven experience as executive secretary or similar administrative role. Proficient in MS Office(Official Letter drafting) In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry. Familiarity with basic research methods and reporting techniques Outstanding...

  • Personal Secretary

    3 weeks ago

    Ras al-Khaimah, United Arab Emirates COMPANIES GROUP Full time

    We are Urgently hiring a Personal Secretary!! **Responsibilities**: - managing diaries and organizing meetings and appointments, often controlling access to the manager/executive - booking and arranging travel, transport and accommodation - organising events and conferences - reminding the manager/executive of important tasks and deadlines - typing,...

  • Female Secretary

    5 days ago

    Ras al-Khaimah, United Arab Emirates Al Pheniq Electro Mechanical Co. L.L.C Full time

    Our company requires a Female Secretary with minimum years experience. **Job description** - Ensure that top management/executives attend all important meetings. - Conduct any research the top management/executive’s needs. - Make travel arrangements on behalf of the top management/executives (travel/hotel bookings) while maintaining travel expense...

  • Administration Secretary

    3 days ago

    Ras al-Khaimah, United Arab Emirates Ashbilia Contracting LLC Full time

    Job Title: Secretary Job Summary: The Secretary for our Construction Company plays a vital role in ensuring the smooth operation of administrative tasks within the construction company. This position requires exceptional organizational skills, attention to detail, and the ability to multitask effectively. The Secretary will be responsible for managing...

  • Executive Secretary

    3 weeks ago

    Ras Al Khor, United Arab Emirates MBS AMER CENTRE Full time

    **Job Summary**: **Key Responsibilities**: - Perform general secretarial duties, including answering phones, managing calendars, and scheduling meetings. - Prepare, review, and manage various agreements and contracts, ensuring accuracy and compliance with company policies. - Draft, edit, and translate documents, reports, and correspondence in both Arabic...

  • Executive Secretary

    1 week ago

    Ras al-Khaimah, Ra’s al Khaymah, United Arab Emirates InterContinental Full time

    A little taste of your day-to-day: Every day is different at IHG, but you'll mostly be:Working as your Manager's trusted second-in-command Manage the Manager's calendar, scheduling meetings, appointments, and travel arrangements, and ensuring that all commitments are met in a timely manner. Prepare and distribute meeting agendas, documents, and presentations...

  • Lady Executive Secretary

    2 weeks ago

    Ras al-Khaimah, United Arab Emirates AL IBTIKAR ALHADEETH TEHNCIAL WORKS Full time

    FEMALE SECRETARY SUBMISSION ONLY! EXPERIENCE IN CONSTRUCTION OR CONTRACTING COMPANY IS MANDOTARY **Salary**: From AED2,500.00 per month

  • Female Secretary

    1 week ago

    Ras al-Khaimah, Ra’s al Khaymah, United Arab Emirates Al Pheniq Electro Mechanical Co. L.L.C Full time

    Our company requires a Female Secretary with minimum years experience.Job description Ensure that top management/executives attend all important meetings. Conduct any research the top management/executive's needs. Make travel arrangements on behalf of the top management/executives (travel/hotel bookings) while maintaining travel expense reports. Problem...

  • Executive Secretary

    3 weeks ago

    Ras Al Khor, United Arab Emirates Matrix Visual Events Full time

    Job Description: Position Overview: **Responsibilities**: - Perform general clerical duties, including but not limited to photocopying, scanning, mailing, and filing documents. - Schedule appointments, meetings, and travel arrangements for executives and other staff members. - Maintain office supplies inventory by checking stock to determine inventory...

  • Executive Secretary

    3 weeks ago

    Al-Ayn, United Arab Emirates FLORADECORA LANDSCAPE & GARDENING WORKS & MAINTENANCE L.L.C Full time

    We are seeking a highly organized and detail-oriented _**Executive Secretary **_to join our team. If you are a motivated and organized professional with a passion for the said position, we encourage you to apply. Join our team and contribute to the success of our organization through effective coordination and administrative support. Nationality**:Any...

  • Executive Secretary

    1 week ago

    Ras Al Khor, United Arab Emirates Matrix Visual Events Full time

    Job Description:Position Overview:Responsibilities: Perform general clerical duties, including but not limited to photocopying, scanning, mailing, and filing documents. Schedule appointments, meetings, and travel arrangements for executives and other staff members. Maintain office supplies inventory by checking stock to determine inventory level,...

  • Executive Secretary to The General Manager

    1 week ago

    Al Fujairah City, Fujairah, United Arab Emirates Fujairah Air Navigation Services Full time

    JOB TITLE :Executive Secretary/AdministratorREPORTS TO :The ManagerJOB DESCRIPTIONThe Executive Secretary/Administrator shall be responsible to provide administrative, secretarial and clerical support to the Management to ensure the administration runs efficiently.PRINCIPAL ACCOUNTABILITIES Assists Management Team (with various administrative duties) Store...

  • Executive Assistant

    2 months ago

    Ras al-Khaimah, United Arab Emirates Hilton Full time

    An Executive Assistant is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. **What will I be doing?** As an Executive Assistant, you will be responsible for carrying out the daily activities of the Executive...

  • Executive Secretary to CEO

    2 weeks ago

    Al Barsha, United Arab Emirates S E C D Technical Services LLC Full time

    Group of companies in Dubai looking for an executive secretary to handle all managerial tasks. Salary is fixed between 2,750-3500 AED. Office is in Al Barsha Heights (Tecom). Must be extremely fluent in speaking and writing English. Must know how to use MS Word, MS Excel, MS PowerPoint very well. Employment Visa provided after successful 30 day paid trial...

  • Executive Secretary

    1 week ago

    Al Fujairah City, Fujairah, United Arab Emirates Fujairah National Group Full time

    Urgently hiring an Arabic-speaking secretary.The main responsibilities would include:1. Executive support: manage calendars, schedule appointments, and coordinate meetings.2. Confidentiality and discretion: maintaining strict confidentiality and handling sensitive information with the utmost discretion.3. Meeting coordination: assisting in the coordination...