Female Secretary

5 months ago


Ras alKhaimah, United Arab Emirates Al Pheniq Electro Mechanical Co. L.L.C Full time

Our company requires a Female Secretary with minimum years experience.

**Job description**
- Ensure that top management/executives attend all important meetings.
- Conduct any research the top management/executive’s needs.
- Make travel arrangements on behalf of the top management/executives (travel/hotel bookings) while maintaining travel expense reports.
- Problem solve any issues that the top management/executives requests.
- Communicate between the top management/executives and employees.
- Review outgoing correspondence for grammar, correctness, and completeness, and ensure appropriate material is attached.
- Design, implement, and maintain filing system in both electronic & paper.
- Track office supplies and order replacement as requires.
- Attending meetings and keeping minutes.
- Receiving and screening phone calls and redirecting them when appropriate.
- Maintained top management/executives agenda and assist in planning appointments, board meetings, and conferences.
- Handle confidential documents/letters ensuring they remain secure.
- Conduct research and prepare presentations or reports as assigned.
- Organize, arrange, and follow up necessary meetings, plan and update events calendar, and develop a long term schedule for top management/executives.
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Processes administrative paperwork in accordance to departmental policies and procedures.

**Requirements and skills**
- Proven work experience as a Secretary (2 years minimum experience)
- Familiarity with office organization and optimization techniques
- High degree of multi-tasking and time management capability
- Excellent written and verbal communication skills
- Integrity and professionalism
- Proficiency in MS Office
- E-mail writing skills
- Minimum education level: Bachelor's

**Job Type**: Permanent

**Salary**: AED3,000.00 - AED4,000.00 per month

Ability to commute/relocate:

- Ras al-Khaimah: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Expecting Salary Package?
- Able to Join Immediately?
- Do you have any notice period?
- What is the current Visa Status?

**Education**:

- Bachelor's (required)

**Experience**:

- Personal Secretary: 2 years (required)



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