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Facilities Coordinator

3 months ago

Dubai, United Arab Emirates Precision Hire Solution Full time

About GMG

GMG is a global wellbeing company retailing distributing and manufacturing a portfolio of leading international and homegrown brands across sport everyday goods health and beauty properties and logistics sectors. Its vision is to inspire people to win in ways that make the world better. GMGs investments span across five key verticals: GMG Sports GMG Everyday Goods GMG Health and Beauty GMG Properties and GMG Logistics. Under the ownership and management of the Baker family it has become a leading global company affiliated with the worlds most successful and respected brands in the wellbeing sector. Working across the Middle East North Africa and Asia GMG has introduced more than 120 brands into its markets.

Job Description


  • Responsible for EndtoEnd FM activities from store opening and store closures
  • Assisting the FM Engineers & respective BUs on establishing new AMCs on time by coordinating with projects team procurement team legal team & finance team. Renewal of AMCs on yearly basis for all GMG Retails Nonretails JC & Shareholders properties
  • Follow up of quotes materials and all necessary arrangements to support the supervisors on daytoday requirements
  • Purchase Requisitions are prepared & raised on time as per the purchasing guidelines & frequently followed up with Procurement on Purchase order released to support the operations
  • Prepare advance payments & cheque request on time with finance team and follow up for payment releases
  • Arranging required documents for Invoice process and related documents arranging & distributing invoice to the concern supervisor taking necessary action on urgent requirement. Receiving manual invoices from vendor and sharing with the concern personnel for approval
  • Confirmation of Goods and Service Receivables from operations team and release GRN on SAP & P2P
  • Following up with Service Provider Procurement Legal & other concern team for finalizing the AMCs & CDs
  • Maintain necessary documentation system for effective storage and retrieval of information on all records related to WOs Purchase Orders AMCs CDs Invoices and Customer acknowledgement are saved in appropriate Folders
  • Knowledge on local market about material and suppliers negotiation skills and Effective management of purchasing procedures. Develop new vendors for material sourcing
  • Prepare approved vendor list and update with new vendors time to time for easy material sourcing
  • Preparing petty cash vouchers for FM Eng. preparing OT sheets for inhouse team and submitting to payroll for approvals.
  • Update all the necessary trackers and submit weekly to the LM. (Store opening tracker AMC Tracker Store codes tracker Daily Work Updates etc)
  • On the basis of incident report registering in insurance company & claiming for property damage
  • Provide information on Insurance claims overtime statement for workers vacant apartment chargeable to Finance & Leasing departments
  • Update manual RM works for JC and personnel properties

Skills and experience youll need

  • Experience in facility management in retail
  • Ability to handle vendors quotations invoice
  • Strong background in driving digitization initiatives
  • experience in SAP/Oracle (an added advantage)
Why Join GMG

At GMG were dedicated to nurturing a vibrant inclusive and engaging work environment that promotes growth innovation and wellbeing. Join us in our mission to inspire victories that make the world better for our team our consumers and our communities.

If youre seeking a challenging role where you can make a significant impact wed love to hear from you. Apply today to become a part of our journey.

What we offer

  • An opportunity to become part of diverse teams with international exposure

  • Comprehensive medical insurance for self

  • Residency sponsorship and flight allowances for self

  • Up to 30% discount in our premium retail sports brand stores

  • Up to 20% discount in our pharmacy chain

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