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Administrative Assistant to the Office

4 months ago

Abu Dhabi, United Arab Emirates Black Pearl Consult Full time
  • Coordinate and manage the CEOs schedule, including appointments, meetings, and travel arrangements.
  • Screen and handle all incoming calls, emails, and other forms of correspondence, ensuring prompt and professional responses.
  • Arrange and coordinate domestic and international travel itineraries for the CEO, including flights, accommodation, and ground transportation.
  • Prepare, review, and organize various documents, reports, and presentations for the CEO. Maintain an organized filing system.
  • Schedule and coordinate internal and external meetings, including agenda preparation, meeting minutes, and follow-up actions.
  • Handle sensitive and confidential information with the utmost discretion and maintain a high level of trustworthiness.
  • Provide administrative assistance to the CEO, including but not limited to drafting correspondence, expense tracking, and document formatting.
  • Greet and assist guests, clients, and stakeholders visiting the CEOs office.
  • Manage inventory of office supplies and coordinate procurement as needed.
  • Support the CEO in various ad-hoc projects and initiatives as required.

Requirements

To be considered for this role, you have to meet the following criteria:

  • Completion of Secondary (12 years) education followed by 2 years full time training leading to diploma in Business Administration or equivalent.
  • Good knowledge of PC applications, particularly Microsoft Office and other graphic and presentation software.
  • 3 - 5 years’ experience in general administrative and/or clerical work, ideally within financial services, consultancy, or law firm industries
  • Strong organizational and time management skills
  • Proven exposure in a fast-paced environment