Technical Expeditor

1 month ago

Dubai, United Arab Emirates Wood PLC Full time
JOB DESCRIPTION

Wood is currently looking for a Technical Expeditor - E&I Packages to strengthen our team in Dubai, United Arab Emirates

RESPONSIBILITIES

  • Focal point for vendors for all E&I procurement packages.
  • Expedite PMRV / MTO issuance in coordination with discipline engineers and project lead, in line with project schedule.
  • Support engineering disciplines to identify alternate materials in the warehouse including liaising with warehouse personnel.
  • Expedite Material Requisition (MR) issuance in coordination with discipline engineers, projects control and procurement, in line with schedule.
  • Expedite receipt of bids post submission of MR and notify Project Leads if there is a delay which is affecting the overall project.
  • Expediting purchase orders daily with a priority focus with procurement for contract and non contract items.
  • Co-ordinate with Engineering discipline for TBE report issuance and notify Project Leads if there is a delay which is affecting the overall project.
  • Monitor MSR Material status report and keep a track of package movement to see if there is any slip in ROS date to notify Project Leads.
  • Coordinate Post order supplier technical queries and deviation requests. Expedite TQ response post submission to procurement and notify Project Leads if there is a delay which is affecting the overall project.
  • Coordinate Kick off Meeting (KOM) with procurement and vendor and liase with vendor to close out KOM open points and issuance of meeting minutes.
  • Expedite submission of vendor document register and coordinate for planned submission date to aligned with overall project schedule.
  • Expedite submission of critical engineering documents by vendor and follow-up for approval of critical engineering document by liaising with engineering disciplines, QA/QC, material engineer and client.
  • Manage SDRs including liaising with internal disciplines including material specialist, QA/QC and client. Following-up to get the SDR approved and notify project lead if there is a slippage in delivery due to SDRs.
  • Liaising with vendor and QA/QC to arrange the PIM in order to provide clearance to begin manufacturing. (including close-out any open actions from PIM).
  • Monitoring vendor for sub order placements as per schedule. Expediting of vendor packages daily with priority focus.
  • Expediting vendors to confirm status of orders, sub-orders and validate the agreed manufacturing schedules.
  • Follow-up balance supplier documentation submission in-line with agreed planned submission date.
  • Notifying Project Leads of any potential schedule slippages from agreed contractual delivery date.
  • Negotiate with vendor for delivery recovery plans where required.
  • Update Project Lead, Procurement and Supply Chain regarding the status of the packages.
  • Liaising with internal engineering departments and vendor to close out any technical issues delaying the progress of P.O.
  • Expedite issuance of Inspection Release note (including follow up on closing out the open punch points from inspection). Liaison/Coordination with QA/QC for issuance of IRN (after successful FAT/IFAT/desk review of certificate/reports).
  • Expedite final documentation (Test reports, MRB, VMC and certificates etc).
  • Liaising with vendor and follow-up post packing till delivery to site.
  • Keeping track of package movement from vendor facility until receipt at site or warehouse including upto to identifying who has received the package at site or warehouse.
  • Managing site queries i.e; coordinating/following up with internal disciplines and client to get the queries answered on time. Further, get updates from site to close-out on site queries (to support Project Leads).

Governance:

  • Participate in weekly Procurement Status Review Meeting (Review of Status Report) with the Project Team.
  • Conducting Weekly progress calls with Vendor, preparing minutes and follow up on actions. Update Project Leads with package progress.
  • Receive, review and issue field expediting progress reports and update the system accordingly.
  • Monitor the progress of receipt and return of supplier documentation.
  • Visit suppliers on request of the Supply Chain Management on the project.
  • Demonstrate commitment to safe working practices, Woods vision, values, and behaviors.
  • Contribution to the post-order supplier performance evaluations.



QUALIFICATIONS

  • Engineering degree is required preferably in Instrumentation or Electrical
  • 10 years of Industry Experience
  • Good soft and written English skills
  • Minimum of 5 years of E&I Package Management experience in the Oil and Gas industries
  • The individual should have previous experience in a similar level role
  • Previous expediting experience in packages like Remote Instrument Enclosures, Local Control Room, E-house, Chemical Injection skids, Compressor system, etc.
  • Very good knowledge of project procurement execution (from cradle to grave)
  • Detailed Knowledge of Supply Chain Pre and Post Order Practices
  • Strong Team Player with Excellent Communication Skills
  • Ability to work under pressure to meet deadlines


ABOUT US

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

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