Package Expeditor

Wood is currently recruiting for a Package Expeditor to join our team in Dubai, with occasional trips to Basra, Iraq.
- Expedite PMRV issuance in coordination with project lead, discipline engineers in line with schedule
- Expedite P.O placement with procurement for contract items
- Expedite MR issuance in coordination with procurement, discipline engineers in line with schedule
- Expedite receipt of bids post submission of MR and notify Project Leads if there is a delay which is affecting the overall project.
- Expedite TQ response post submission to procurement and notify Project Leads if there is a delay which is affecting the overall project.
- Expedite TBE report issuance and notify Project Leads if there is a delay which is affecting the overall project.
- Expedite P.O placement with procurement for non-contract items
- Coordinate Kick off Meeting (KOM) with procurement and vendor.
- Expediting with vendor to close out KOM open points and issuance of meeting minutes.
- Expedite submission of vendor document register and coordinate for planned submission date to aligned with overall project schedule.
- Expedite submission of critical engineering documents by vendor which are inputs to other disciplines to progress their activities.
- Expedite code A/B approval of critical engineering document by liaising with internal disciplines, QA/QC, material engineer and client.
- Expediting and managing SDRs including liaising with internal disciplines including material specialist, QA/QC and client. Following-up to get the SDR approved and notify project lead if there is a slippage in delivery due to SDRs.
- Liaising with vendor and QA/QC to arrange the PIM in order to provide clearance to begin manufacturing. (including close-out any open actions from PIM).
- Monitoring vendor for sub order placements as per schedule. Expediting of vendor packages daily with priority focus.
- Expedite to receive vendor progress reports (weekly/bi-weekly), update Project Leads with package progress.
- Expediting vendors to confirm status of orders, sub-orders and validate the agreed manufacturing schedules.
- Follow-up balance supplier documentation submission in-line with agreed planned submission date.
- Notifying Project Leads of any potential schedule slippages from agreed contractual delivery date.
- Negotiate with vendor for delivery recovery plans where required.
- Update Project Lead, Procurement and Supply Chain regarding the status of the packages.
- Liaising with internal departments and vendor to close out any technical issues delaying the progress of P.O.
- Arranging vendor meeting with project management for delivery delay, generate minutes and follow-up on actions.
- Conducting Weekly progress calls with vendor, preparing minutes and follow up on actions.
- Expedite issuance of Inspection Release note (including follow up on closing out the open punch points from inspection).
- Expedite final documentation (Test reports, MRB, VMC and certificates etc)
- Liaising with vendor and follow-up post packing till handover to logistics / supply chain.
- Keeping track of package movement from vendor facility until receipt at site or warehouse including upto to identifying who has received the package in Basra (site or warehouse).
- Monitor MSR Material status report and keep a track of package movement to see if there is any slip in ROS date to notify Project Leads.
- Support construction contractor and commissioning to identify alternate materials including liaising with warehouse personnel.
- Managing site queries i.e; coordinating/following up with internal disciplines and client to get the queries answered on time. Further, get updates from site to close-out on site queries (to support Project Leads).

Bachelor's degree: Mechanical Engineering

Minimum 12+ years in Oil & Gas procurement/supply chain/package management & expediting.