Facilities Coordinator

1 month ago


Dubai, United Arab Emirates Talent Pal Full time

AboutGMG

GMG is a global wellbeing companyretailing distributing and manufacturing a portfolio of leadinginternational and homegrown brands across sport everyday goodshealth and beauty properties and logistics sectors. Its vision isto inspire people to win in ways that make the world better. GMGsinvestments span across five key verticals: GMG Sports GMG EverydayGoods GMG Health and Beauty GMG Properties and GMG Logistics. Underthe ownership and management of the Baker family it has become aleading global company affiliated with the worlds most successfuland respected brands in the wellbeing sector. Working across theMiddle East North Africa and Asia GMG has introduced more than 120brands into its markets.

JobDescription


  • Responsiblefor EndtoEnd FM activities from store opening and storeclosures
  • Assisting the FM Engineers &respective BUs on establishing new AMCs on time by coordinatingwith projects team procurement team legal team & financeteam. Renewal of AMCs on yearly basis for all GMG RetailsNonretails JC & Shareholdersproperties
  • Follow up of quotes materials andall necessary arrangements to support the supervisors on daytodayrequirements
  • Purchase Requisitions are prepared& raised on time as per the purchasing guidelines &frequently followed up with Procurement on Purchase order releasedto support the operations
  • Prepare advancepayments & cheque request on time with finance team andfollow up for payment releases
  • Arrangingrequired documents for Invoice process and related documentsarranging & distributing invoice to the concern supervisortaking necessary action on urgent requirement. Receiving manualinvoices from vendor and sharing with the concern personnel forapproval
  • Confirmation of Goods and ServiceReceivables from operations team and release GRN on SAP &P2P
  • Following up with Service ProviderProcurement Legal & other concern team for finalizing theAMCs & CDs
  • Maintain necessarydocumentation system for effective storage and retrieval ofinformation on all records related to WOs Purchase Orders AMCs CDsInvoices and Customer acknowledgement are saved in appropriateFolders
  • Knowledge on local market aboutmaterial and suppliers negotiation skills and Effective managementof purchasing procedures. Develop new vendors for materialsourcing
  • Prepare approved vendor list andupdate with new vendors time to time for easy materialsourcing
  • Preparing petty cash vouchers for FMEng. preparing OT sheets for inhouse team and submitting to payrollfor approvals.
  • Update all the necessarytrackers and submit weekly to the LM. (Store opening tracker AMCTracker Store codes tracker Daily Work Updatesetc)
  • On the basis of incident reportregistering in insurance company & claiming for propertydamage
  • Provide information on Insurance claimsovertime statement for workers vacant apartment chargeable toFinance & Leasing departments
  • Updatemanual RM works for JC and personnelproperties

Skills andexperience youllneed

  • Experience in facilitymanagement in retail
  • Ability to handle vendorsquotations invoice
  • Strong background in drivingdigitization initiatives
  • experience inSAP/Oracle (an addedadvantage)
Why JoinGMG

At GMG were dedicated to nurturinga vibrant inclusive and engaging work environment that promotesgrowth innovation and wellbeing. Join us in our mission to inspirevictories that make the world better for our team our consumers andour communities.

If youre seeking a challengingrole where you can make a significant impact wed love to hear fromyou. Apply today to become a part of ourjourney.

What weoffer

  • Anopportunity to become part of diverse teams with internationalexposure

  • Comprehensivemedical insurance forself

  • Residencysponsorship and flight allowances forself

  • Upto 30% discount in our premium retail sports brandstores

  • Upto 20% discount in our pharmacychain

This jobhas been sourced from an external job board.
More jobson
  • Facilities Coordinator

    3 months ago


    Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are hiring for a FACILITIES COORDINATOR who can join immediately and with the following qualifications: **Facilities Coordinator Requirements**: - Bachelor's or associate degree in project management, engineering or similar. - A completed course in facilities management will be advantageous. - A minimum of 2 years of experience in facility coordination,...


  • Dubai, United Arab Emirates Reliance Facilities Management Full time

    We are urgently hiring for a FACILITIES MANAGEMENT COORDINATOR with the following qualifications: - The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations,...

  • Facilities Management

    4 months ago


    Dubai, United Arab Emirates Reliance Facilities Management LLC Full time

    The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support...

  • Facility Coordinator

    3 months ago


    Dubai, United Arab Emirates Ejadah Asset Management Group Full time

    Urgent requirement for Facility Coordinator position. Must have 3 - 5 years of relevant experience in Facility Management industry. **Salary**: AED 4000 - AED 4400 Location: Abu Dhabi Pay: AED3,500.00 - AED4,400.00 per month **Experience**: - Facility Management: 4 years (required) - Facility Coordinator: 3 years (required)

  • Facility Supervisor

    1 month ago


    Dubai, United Arab Emirates Facilico Facilities Management Full time

    Facilico is looking for a Facility supervisor to join us. **Job purpose** Supervising and coordinating the day-to-day maintenance and support of buildings, grounds, and facilities systems **Job description** - To act as the primary point of contact between the facility management team soft/hard services including security personnel, vendor, contractors,...

  • Facility Coordinator

    3 months ago


    Dubai, United Arab Emirates Zurich Electro Mechanical Full time

    Zurich Electro Mechanical company looking for an experienced facility coordinator to their IFM division. Job Location : Dubai Join : Immediate Should have depth knowledge in tendering and facility operations. Applicant with Electrical or Mechanical Engineering background have highest priority. **Salary**: AED3,000.00 - AED4,000.00 per month Ability to...

  • Facility Coordinator

    4 weeks ago


    Dubai, United Arab Emirates Gulf Jobs Hunt Consultant Full time

    **Job Title**: Facility Coordinator **Location**: UAE **Experience**: 3-4 Years in the UAE **License**: Valid UAE Driving License **Key Responsibilities**: - Oversee daily facility operations, including maintenance, repair, and security. - Coordinate with vendors and service providers for routine maintenance and emergency repairs. - Ensure compliance...


  • Dubai, Dubai, United Arab Emirates Al Futtaim Group Full time

    About the Role:The Al Futtaim Group is seeking a highly organized and detail-oriented Facilities Coordinator to join their team. As a key member of the Real Estate & Facility Management department, you will be responsible for coordinating all Facilities Management related requirements with the Facilities Maintenance Team, Businesses, Vendors, and other...


  • Dubai, Dubai, United Arab Emirates Talent Pal Full time

    About the RoleTalent Pal is seeking a highly skilled Facilities Coordinator to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our facilities.Key ResponsibilitiesFacilities Management: Oversee the maintenance and upkeep of our facilities, including coordinating with vendors and...

  • Facility Coordinator

    3 months ago


    Dubai, United Arab Emirates GLMA Marketing Agency Full time

    We are looking for Facility Coordinator for Facility Management company in Dubai with at least 3 years of experience in UAE. **Salary**: AED2,500.00 - AED4,000.00 per month

  • Facility Coordinator

    4 months ago


    Dubai, United Arab Emirates Align Staffing Solutions Full time

    **Responsibilities**: - Coordinate and oversee daily facility operations, ensuring efficient maintenance, security, and cleanliness. - Utilize call center expertise to manage tenant and client inquiries, resolving issues promptly and maintaining strong communication.Monitor and manage facility budgets, vendor contracts, and maintenance schedules. -...

  • Facilities Coordinator

    3 months ago


    Dubai, United Arab Emirates Tips And Toes Beauty And Spa Centre LLC Full time

    Work experience as a Facilities Coordinator or similar role - Strong knowledge of facilities management operations - Familiarity with office equipment and security systems - Hands on experience with facilities management software is a plus - Understanding of safety regulations in offices - Well-organized - Sound judgement and the ability to think quickly...


  • Dubai, Dubai, United Arab Emirates Al Futtaim Group Full time

    About the Role:The Al Futtaim Group is seeking a highly skilled and experienced Facilities Coordinator to join their team. As a key member of the Real Estate & Facility Management - Automotive department, you will be responsible for coordinating all Facilities Management related requirements with the Facilities Maintenance Team, Businesses, Vendors and all...


  • Dubai, Dubai, United Arab Emirates Precision Hire Solution Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities Coordinator to join our team at Precision Hire Solution. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day functioning of our facilities.Key ResponsibilitiesFacilities Management: Oversee the maintenance and upkeep of our facilities,...

  • Fm Supervisor

    4 months ago


    Dubai, United Arab Emirates OCS Facilities Management Full time

    **Key Responsibilities**: - **Supervise and Oversee**: Lead the facilities management team, overseeing daily operations, maintenance, and repairs of the healthcare facility, ensuring a safe, secure, and efficient environment for both patients and staff. - **Compliance and Safety**: Ensure compliance with health and safety standards, regulatory requirements,...

  • Facilities Coordinator

    3 months ago


    Dubai, United Arab Emirates Point72 Full time

    **What you’ll do** - Manage all logistics required for internal moves - Establish effective communication with users with respect to requests to ensure appropriate expectations are communicated - Perform daily inspections and walkthroughs to ensure clean, operational, and effective facilities - Help resolve issues regarding administrative, facilities...


  • Dubai, Dubai, United Arab Emirates EFS Facilities Services Group (EFS) Full time

    About EFS Facilities Services Group (EFS)EFS Facilities Services Group (EFS) is a global leader in integrated facilities management services with a diverse portfolio of solutions. With 75 service lines under 15 business verticals and operations across 23 international markets, EFS creates sustainable value for clients and communities.The group delivers...

  • Facility Coordinator

    3 months ago


    Dubai, United Arab Emirates VFS Global Full time

    We are seeking highly motivated Admin & Facility Coordinator to join our team. In the role, your primary responsibility will be to provide exceptional service to visa applicants and other visitors. **Key Responsibilities**: - Well experienced in Admin related works & Facilities Management - Admin Vendor Management - Knowledge of Local Procurement - Should...


  • Dubai, United Arab Emirates Gulf Jobs Hunt Consultant Full time

    **Job Title**: Assistant Facility Coordinator **Location**: UAE **Job Type**: Full-time **Experience**: 3-4 years (UAE Experience Required) **Job Summary**: **Key Responsibilities**: - Assist in the daily operations and management of facility services, including maintenance, repairs, cleaning, and security. - Coordinate with vendors and contractors for...


  • Dubai, Dubai, United Arab Emirates Bidfood Middle East Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Facility Operations Coordinator to join our team at Bidfood Middle East. This role will be responsible for ensuring the smooth operation of our facility, maintaining a clean and safe environment, and providing exceptional support to our staff and visitors.Key Responsibilities:Facility...