Receptionist-Administrative Assistant

3 weeks ago


abu dhabi, United Arab Emirates BD SELECT Full time
Receptionist-Administrative Assistant - UAE National
Receptionist-Administrative Assistant - UAE National Receptionist-Administrative Assistant - UAE National
The job posting is outdated and position may be filled
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The Receptionist-Administrative Assistant will be responsible for providing administrative and secretarial support to Abu Dhabi office in addition to her role as a Receptionist. He/She will perform duties including: answering phones, greeting customers, typing, filing, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, coordinating mailings, and special projects.The applicants must be UAE nationalsMain tasks and responsibilitiesResponsible for reception, telephone coverage and accepting deliveriesDistribute mail, coordinate mailing, shipping and courier requirementsCoordinate internal company correspondence (e.g., email announcements)Work independently and within a team on special and ongoing projectsMake travel arrangementsInventory and organize office supply area ,conference rooms and open areasManage vendor relationships related to ordering and updating office supplies and miscellaneous office equipment maintenance and repairMaintain contact with cleaning company, maintenance company as needed to ensure property is kept in functioning orderPerform general administrative assistant duties including: typing, copying and filingCo-ordinate with the PROs for visa, labour card renewals and make sure all the renewals are done in a timely mannerAct as a point of contact at the request of line manager; this could include: planning and coordinating presentations, disseminating information, coordinating mailing or creating charts and graphsPerform other duties as needed and directed by line manager and management team.Qualifications/Experience and Knowledge RequiredMBA degree or equivalentExcellent verbal and written communication skillsAttention to detail with strong data entry skillsKnowledge of administrative and clerical procedures and systems such as word processing, managing files and records.Organization and follow-up skills a demonstrated ability to make and meet commitmentsAbility to coordinate tasks and deadlines with other departmentsAbility to work independently and as part of a teamCourteous and responsive in customer serviceWorking knowledge of Internet technologiesWorking knowledge of MS Windows (98/2000/XP), MS Word, MS Excel and Internet ExplorerWorking knowledge of power point presentationProfessional in appearance and attitudeMinimum 2 years experience of working as receptionist / HR Admin. Support in a multinational company. Disclaimer: Drjobs.ae
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Receptionist-Administrative Assistant - UAE National
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