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Administrative Coordinator

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Administrative Coordinator (Office of Institutional Effectiveness) Job Title: Administrative Coordinator Reporting Relationship : Director of the Office of Institutional Effectiveness (OIE) Expected Starting Date: For immediate hire Job Status: Full-time Application Deadline: The position is open until filled About Us

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah.

About the Position

The objective of the Administrative Coordinator position is to provide direct administrative and professional support to the Director of the Office of Institutional Effectiveness and assist in the coordination of all related academic, business, and operational activities of the OIE to ensure quality assurance and enhancement of all academic and non-academic functions at GSU-TAI as assigned.

Position Summary

The Compliance Coordinator supports the Director of the Office of Institutional Effectiveness in all related business and operational functions of the OIE to ensure quality assurance of GSU. The Compliance Coordinator is responsible for working with administrators to review, manage, and maintain university policies and procedures and ensure continuous compliance of the University with accrediting bodies. This role is crucial in maintaining the institution's accreditation status and ensuring that the university operates within the legal and regulatory framework set by educational authorities.

Key Responsibilities
  1. Provide general management/support for the Office of Institutional Effectiveness (OIE)
  2. Manage all administrative and academic activities of the OIE as assigned
  3. Manage the scheduling of meetings of the OIE with academic and non-academic
  4. Handle review of documentation as instructed
  5. Develop and maintain minutes of OIE meetings and action items
  6. Set up and maintain well-organized filing systems for the OIE
  7. Assist in planning quality assurance activities, OIE workshops, and meetings
  8. Disseminate technical materials to all stakeholders as needed
  9. Contribute to the development and maintenance of OIE website contents
  10. Make appointments and maintain calendars and schedules
  11. Assist in planning meetings and activities
  12. Handle confidential documents and information
  13. Knowledge and high level of proficiency in the use of all office equipment
  14. Other related duties as assigned
Required Education
  1. Minimum of bachelor's degree in a relevant field
Preferred Professional Experience
  1. Minimum of 5 years of experience in higher education or research institutional setting
  2. Demonstrated experience providing administrative support to multiple units within an academic organization
  3. Excellent interpersonal and communication skills
  4. Strong organization and office administration skills
  5. Patience and the ability to work under pressure
  6. Multitasking and prioritization skills
  7. Excellent computer proficiency
  8. Ability to use time efficiently and meet deadlines
  9. English and Arabic speaking is essential
How to Apply

If you are interested, kindly send an email with your CV and a Cover Letter to the following email: Please mention the position you are applying for in the subject line.

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