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HR Coordinator

1 week ago

Dubai, Dubai, United Arab Emirates Ghobash Group Full time

The HR Coordinator plays a key role inmanaging employee records handling visa processing in VMS ensuring100 compliance with HR policies andprocesses.
 

EmployeeRecords & DatabaseManagement

  • Maintain andupdate all staff records tracking the employee lifecycle fromrecruitment to exit.
  • Collect verify and uploadall employee documents into the HR system ensuring data accuracyand completeness.
  • Maintain and regularly updatethe employee database to reflect any changes in employment statuscontracts and other relevantdetails.

Visa &Work Permit Processing andInsurance.

  • Coordinatethe visa processing workflow including document collectionverification and uploading into the Visa Management System(VMS).
  • Work closely with the Public RelationsOfficer (PRO) to monitor visa application statuses and follow up onany pending cases.
  • Ensure timely renewal ofvisas work permits insurance and related legal documentation incompliance with labor laws.
  • Maintain a trackerfor the visa and medical insurance renewals andcancellation.

EmploymentContracts & OnboardingCoordination

  • Ensure allnew hires receive and sign their employment contracts in a timelymanner.
  • Follow up with employees regardingcontract completion and submission.
  • Coordinatewith new joiners to facilitate medical tests and biometricregistrations as part of the onboardingprocess.
  • Handle new joiners accommodation andlogistics management.
  • Maintain an uptodateonboarding checklist and ensure all requirements are met beforeemployees begin theirroles.

EmployeeTracking &Reporting

  • Keep a dailytrack of new joiners leavers and employees on the bench to ensureaccurate workforce planning.
  • Generate periodicreports on employee movements and provide insights to HRleadership.
  • Support workforce forecasting bymaintaining updated records on employee availability and contractstatus.
  • Create a daily bench monitor and leavemonitor and ensure that it is matches with the time sheetsreceived.
  • Follow up with employees and ensurethe employees utilize their leaves and maintain a minimal leavebalance.

HR Compliance& PolicyAdherence

  • Ensure all HRprocesses and employee records comply with the organizations HRpolicies and local labor laws.
  • Regularly reviewemployee files to ensure compliance with documentationstandards.
  • Assist in audits and inspections byproviding necessary employee records andreports.

Qualifications:

Education:

  • Minimum:Bachelors Degree
  • Desired: Preferably in HR orBusinessAdministration

Experience:

  • Minimum:5 years

Skills&Abilities:

  • Attention todetail
  • Organizationalskills
  • Visaprocessing
  • Proficiency in MS Office &Excel
  • Teamcollaboration

RemoteWork :

No

EmploymentType :

Fulltime

Key Skills
EmployeeRelations,ATS,Workers' Compensation Law,BenefitsAdministration,HRIS,Payroll,Employment & LaborLaw,ADP,Administrative Experience,HumanResources,Recruiting,Workday
Experience: years
Vacancy: 1