HR Coordinator

5 days ago


Dubai, Dubai, United Arab Emirates ParamInfo Full time
Roles and responsibilities

The HR Coordinator will oversee and manage all HR-related tasks for outsourced & Internal employees, ensuring smooth communication, compliance with company policies, and timely resolution of employee concerns. The role requires strong interpersonal skills, attention to detail, and a deep understanding of HR processes to support the workforce effectively.

Roles & Responsibilities

  • Serve as the primary point of contact for all outsourced employees regarding HR-related matters.
  • Handle onboarding processes for new hires, including documentation, orientation, and Insurance coordination.
  • Address employee queries related to payroll, leaves, benefits, and policies.
  • Ensure compliance with labor laws and company policies across all HR functions.
  • Maintain accurate and up-to-date employee records in the HR system (Odoo).
  • Oversee the renewal of visas, work permits, and employment contracts for outsourced employees.
  • Monitor attendance, leave records, and overtime approvals.
  • Assist in organizing employee engagement activities to foster a positive work environment

Qualifications And Skills

  • Bachelor's degree in Human Resources, Business Administration, or a related field.
  • Minimum of 2-3 years of experience in HR coordination, preferably in an outsourcing or staffing environment.
  • Strong knowledge of HR processes, labor laws, and best practices.
  • Proficiency in HR systems and Microsoft Office Suite.
  • Excellent communication and problem-solving skills.
  • Ability to multitask and prioritize in a fast-paced environment
  • Preferring ready to join candidates only.
Desired candidate profile
  • Recruitment and Onboarding:

    • Assist in the recruitment process by posting job openings on various platforms (job boards, social media, etc.).
    • Screen resumes and applications, schedule interviews, and coordinate with hiring managers.
    • Support new employee onboarding by preparing new hire documentation, setting up orientations, and assisting with the completion of paperwork (e.g., I-9 forms, tax forms).
    • Ensure new employees are introduced to company policies, benefits, and their role within the organization.
  • Employee Records Management:

    • Maintain and update employee records in the HR management system (HRIS).
    • Ensure all employee documents are properly filed, organized, and compliant with company policies and legal requirements.
    • Process changes to employee records, such as promotions, terminations, salary increases, or job title changes.
  • HR Administration and Support:

    • Assist HR Managers and other senior HR staff with administrative duties such as scheduling meetings, preparing HR-related reports, and maintaining databases.
    • Respond to employee inquiries related to HR policies, benefits, payroll, and other HR matters.
    • Assist with employee benefits administration, including health insurance, retirement plans, and leave of absence requests.
    • Manage employee attendance records and assist with tracking leave balances (sick leave, vacation, etc.).
  • Payroll Assistance:

    • Assist with payroll processing by collecting and reviewing employee timesheets or attendance records.
    • Ensure that payroll data is accurate and submitted on time.
    • Coordinate with the finance team to ensure payroll issues are resolved promptly.
  • Employee Relations:

    • Act as a point of contact for employees regarding HR-related concerns or issues.
    • Help mediate conflicts and resolve employee complaints in a timely and professional manner.
    • Foster a positive working environment by supporting initiatives related to employee engagement, retention, and satisfaction.
  • Training and Development:

    • Assist in organizing training sessions and employee development programs.
    • Track employee training progress and ensure compliance with mandatory training requirements.
    • Coordinate workshops, seminars, or team-building activities to improve skills and teamwork.
  • Compliance and Reporting:

    • Ensure that the company is in compliance with labor laws, workplace regulations, and organizational policies.
    • Assist in the preparation of reports required for legal or regulatory compliance, such as EEO (Equal Employment Opportunity) or OSHA reports.
    • Monitor and track workplace health and safety procedures.
  • Performance Management Support:

    • Assist with the administration of performance appraisal processes, including reminders, form collection, and feedback coordination.
    • Maintain records of performance reviews and employee progress.
    • Help track goals, objectives, and development plans for employees.

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