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HR Coordinator

1 month ago

Dubai, Dubai, United Arab Emirates Ghobash Group Full time

The HR Coordinator plays a key role in managing employee records and handling visa processing in VMS, ensuring 100% compliance with HR policies and processes.

Employee Records & Database Management

  • Maintain and update all staff records tracking the employee lifecycle from recruitment to exit.
  • Collect, verify, and upload all employee documents into the HR system ensuring data accuracy and completeness.
  • Maintain and regularly update the employee database to reflect any changes in employment status, contracts, and other relevant details.

Visa & Work Permit Processing and Insurance

  • Coordinate the visa processing workflow including document collection, verification, and uploading into the Visa Management System (VMS).
  • Work closely with the Public Relations Officer (PRO) to monitor visa application statuses and follow up on any pending cases.
  • Ensure timely renewal of visas, work permits, insurance, and related legal documentation in compliance with labor laws.
  • Maintain a tracker for the visa and medical insurance renewals and cancellations.

Employment Contracts & Onboarding Coordination

  • Ensure all new hires receive and sign their employment contracts in a timely manner.
  • Follow up with employees regarding contract completion and submission.
  • Coordinate with new joiners to facilitate medical tests and biometric registrations as part of the onboarding process.
  • Handle new joiners' accommodation and logistics management.
  • Maintain an up-to-date onboarding checklist and ensure all requirements are met before employees begin their roles.

Employee Tracking & Reporting

  • Keep a daily track of new joiners, leavers, and employees on the bench to ensure accurate workforce planning.
  • Generate periodic reports on employee movements and provide insights to HR leadership.
  • Support workforce forecasting by maintaining updated records on employee availability and contract status.
  • Create a daily bench monitor and leave monitor and ensure that it matches with the time sheets received.
  • Follow up with employees to ensure they utilize their leaves and maintain a minimal leave balance.

HR Compliance & Policy Adherence

  • Ensure all HR processes and employee records comply with the organization's HR policies and local labor laws.
  • Regularly review employee files to ensure compliance with documentation standards.
  • Assist in audits and inspections by providing necessary employee records and reports.

Qualifications:

Education:

  • Minimum: Bachelor's Degree
  • Desired: Preferably in HR or Business Administration

Experience:

  • Minimum: 5 years

Skills & Abilities:

  • Attention to detail
  • Organizational skills
  • Visa processing
  • Proficiency in MS Office & Excel
  • Team collaboration

Remote Work: No

Employment Type: Full-time

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