Document Coordinator

1 week ago


Dubai, Dubai, United Arab Emirates Division 9 Interior Design LLC Full time
Job Title: Document Controller

We are seeking a highly skilled Document Controller to join our team at Division 9 Interior Design LLC. As a key member of our fit-out team, you will be responsible for managing technical, design, and fit-out aspects of projects, ensuring seamless collaboration with external consultants and contractors.

Key Responsibilities:

  • Review and verify contract documents, including drawings and specifications, to ensure compliance with project requirements.
  • Approve Contractor's submittals, ensuring adherence to design concepts, contract requirements, and coordination with other disciplines.
  • Monitor and review shop drawings logs, ensuring compliance with design requirements, contract specifications, and coordination with other disciplines.
  • Verify materials related to the discipline, ensuring compliance with contract requirements and approved construction schedules.
  • Notify the Project Manager/Construction Manager of any deviations from project specifications through Material Approval Request (MAR) Verification forms.
  • Conduct regular site visits to ensure compliance with contract requirements, good construction practices, use of approved materials, and adherence to shop drawings.
  • Conduct spot checks of materials delivered to the site via Material Inspection Request (MIR) and direct the site team to continue inspecting stored materials for compliance and condition.
  • Ensure that external contractors have submitted Method Statements (MS), Quality Control Procedures (QCP), and Inspection & Test Plans (ITP) prior to commencing relevant activities.
  • Review and approve Method Statements, Quality Control Procedures, and Inspection & Test Plans, ensuring compliance with all contract requirements.
  • Participate in reviewing site Design changes related to the discipline, providing technical input on foreseen cost and time impacts.
  • Support the Estimator in assessing technical aspects of cost notices, approved variations, and contractor claims.
  • Ensure full coordination among all departments/trades for external and internal MEP services.
  • Attend site and technical meetings with Project Managers, subcontractors, and participate in weekly progress meetings.
  • Review and verify As-Built drawings related to the discipline as submitted by the client's contractor, ensuring coordination with the site inspection team to match all site changes.
  • Witness pre-commissioning and commissioning activities related to the discipline, ensuring compliance with project requirements.

Requirements:

  • Minimum 5 years of employment history in the interior fit-out field, with experience in the GCC market.
  • Bachelor's in architecture/Engineering.
  • Strong technical skills and client management abilities.
  • The role may require travel to project sites or inspections of production facilities.

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