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Document Coordinator

2 months ago

Dubai, Dubai, United Arab Emirates Al Ryum Group Of Companies Full time
Job Description

**Job Title:** Document Controller

**Company:** Al Ryum Group Of Companies

**Job Summary:

We are seeking a highly organized and detail-oriented Document Controller to join our team. The successful candidate will be responsible for maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager.

Key Responsibilities:

  • Mail and Correspondence Management: Register all incoming and outgoing correspondences, Drawings & technical submittal.
  • Document Control: Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, site instructions etc.
  • Document Distribution: Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the work flow.
  • File Management: Opening new files in accordance with PQP for each new project.
  • Tracking and Record-Keeping: Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room.
  • File Retrieval: Chasing up each individual for return of files.
  • File Organization: Keeping all files in a tidy condition.
  • Inter-Departmental Coordination: Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.
  • Document Updates: Update drawings in accordance with Drawing Register.
  • Electronic Document Transmission: Electronic-transmission of documents.
  • Administrative Support: Assist Site office administration.
  • Project Closeout: Coordination with the respective Project Managers, Secretaries and other staff to ensure correctness of the records.
  • Documentation Backup: Successful closeout and handover of documentation as required by line manager.
  • Regular Backup: Regular periodic backup (electronic copy) of project documents.
  • Additional Responsibilities: Other duties as requested from time to time.