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Administrative Coordinator

2 months ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Al Nahiya Group Full time
Job Summary

We are seeking a highly skilled Administrative Coordinator to join our team at Al Nahiya Group. The successful candidate will be responsible for providing administrative support to our Safety & Security Department, ensuring the smooth operation of our office services.

Key Responsibilities
  • Coordinate with clients for IT and budget-related jobs
  • Prepare operation and capital budget requirements
  • Conduct market research for required items
  • Prepare minutes of meetings for budget confirmation
  • Develop scopes of work for approved budgets
  • Collect detailed specifications for required items
  • Prepare justifications for approved budgets
  • Enter draft purchase requisitions on Maximo
  • Prepare documentation for SPE committee approval
  • Coordinate vendor site visits
  • Conduct technical evaluations
  • Prepare final technical evaluations for approval
  • Receive information for purchase orders
  • Communicate with suppliers and purchase department
  • Manage filing systems for projects
  • Provide daily communication and follow-up
  • Responsible for security and safety equipment inventory
  • Authorized for SKEC IT coordination
  • Responsible for IT equipment inventory
  • Authorized for IT complaints incident calls
  • Prepare IT budget requirements
  • Handle related manpower, security, safety, IT, and furniture and office modification capital and operation budgets
Requirements
  • Bachelor's degree in Business Administration or related field
  • 6 years of experience in administrative roles
  • Ability to write concise reports and deliver effective oral presentations
  • Good written and spoken English skills
  • Ability to work with other staff in the division and across other divisions