Executive Assistant to CEO

2 weeks ago

Dubai, Dubai, United Arab Emirates Najmaconsultancy Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a pharmaceutical import-export and storage company. The ideal candidate will be a vital support figure, working closely with the CEO in various administrative, marketing, and operational capacities.

Key Responsibilities
  • Manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements.
  • Handle correspondence, emails, and phone calls on behalf of the CEO.
  • Prepare reports, presentations, and documents as required.
  • Coordinate and facilitate communication between different departments and external stakeholders.
  • Organize international and domestic travel arrangements, including flights, accommodations, and itineraries.
  • Ensure all necessary travel documentation is in place for the CEO's trips to various countries.
  • Provide logistical support during travel, ensuring smooth transitions and addressing any issues that may arise.
  • Assist in developing and implementing marketing strategies to promote the company's services and products internationally.
  • Coordinate marketing materials, including presentations, brochures, and online content.
  • Support the CEO in identifying potential business opportunities and partnerships.
  • Act as a communication liaison between the CEO and internal teams, clients, partners, and stakeholders.
  • Utilize excellent communication skills to effectively represent the CEO and the company's interests in diverse international settings.
  • Support the CEO in special projects, research, and initiatives, providing critical assistance in project management and implementation.
  • Manage various administrative tasks, including document management, record-keeping, and general office duties.
Requirements
  • Proven experience as an executive or personal assistant, preferably supporting C-level executives.
  • Exceptional organizational, time-management, and administrative skills.
  • Strong communication and marketing skills with the ability to represent the CEO effectively.
  • Ability and willingness to travel extensively to various international destinations.
  • Knowledge of marketing strategies and experience in creating marketing materials is beneficial.
  • High proficiency in relevant software and tools for scheduling, communication, and document management.
  • Discretion and trustworthiness when handling confidential information.
  • Female candidates with presentable appearance.
Qualifications

Bachelor's Degree, Master's Degree

Basic Info

Functional Area: Administrative

Salary: AED 10,000

Industry: Pharmaceutical

Job Type: Full Time

Current Role: Personal Assistant

Job Payment: Monthly

Job Shift: Day

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