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Executive Assistant to the CEO

2 months ago

Dubai, Dubai, United Arab Emirates Robert Half Dubai Full time
Executive Assistant to the CEO

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO's calendar, scheduling appointments, meetings, and travel arrangements. They will also act as the primary point of contact between the CEO and internal/external stakeholders, service providers, and other executives and departments.

Key Responsibilities:
  • Manage the CEO's calendar and schedule appointments, meetings, and travel arrangements
  • Act as the primary point of contact between the CEO and internal/external stakeholders, service providers, and other executives and departments
  • Support the CEO in personal matters, handling payments, coordinating with household staff, and managing properties
  • Collaborate with other executives and departments to facilitate communication and alignment on strategic initiatives
  • Manage HR files, facilitate new employee onboarding, initiate residency visas/work permits, and oversee insurance matters
  • Manage office supplies, equipment, and other administrative needs for the CEO's office
  • Greet and assist visitors

Requirements:

  • Proficiency in utilizing online portals of free zones (DWTC/DMCC)
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • High level of discretion and confidentiality